Publication Specialist, Document Manager

Role Overview

• Ensure maintenance of complete publication documentation and transfer‑of‑value records
• Generate reports from iEnvision as requested by the Publication Lead
• Serve as first line of escalation for iEnvision issues/troubleshooting
• Assist in maintaining vendor relationship & training
• Maintain scientific communication planning tools and trackers
• Participate in internal meetings for operational updates
• Help prepare and implement SOPs and templates
• Maintain publication status updates in slide decks
• Assist Publication Leads in creation and upkeep of presentation decks
• Create, manage, and submit documents
• Route documents through approval systems
• Format documents per requirements
• Support preparation of materials, tables, and slides
• QC drafts for compliance
• Coordinate printing and shipping of posters
• Follow up on overdue reviews
• Maintain system records

Requirements

• Document Manager — Scientific Communications Operations
• Ensure maintenance of complete publication documentation and transfer‑of‑value records to facilitate Sunshine Act report
• Generate reports from iEnvision as requested by the Publication Lead
• Serve as first line of escalation for iEnvision issues/troubleshooting from authors/vendors
• Assist in maintaining vendor relationship & training
• Assist in inquiries from SciCommDV that pertain to assigned programs
• Maintain scientific communication planning tools and trackers
• Participate in internal meetings to provide operational updates
• Help prepare and implement SOPs and templates
• Maintain publication status updates in slide decks used for meetings such as SCSM
• Assist Publication Leads in creation and upkeep of presentation decks and update emails
• Assist in record creation, document management, and submission
• Route documents through approval systems (Veeva, DataVision, MPRC)
• Format documents per journal/congress requirements
• Support preparation of ancillary materials, tables, and slides
• QC drafts for compliance
• Coordinate printing and shipping of posters
• Follow up on overdue reviews and stagnant records
• Maintain system records to reduce phantom records
• Liaise with internal authors and reviewers
• Ensure compliance with MPRC/governance
• Communicate with external collaborators for submissions
• Coordinate meetings and manage invitee lists
• Organize meeting minutes and follow‑up actions

Benefits

• company car or car allowance
• Health benefits to include Medical, Dental and Vision
• Company match 401k
• eligibility to participate in Employee Stock Purchase Plan
• Eligibility to earn commissions/bonus based on company and individual performance
• flexible paid time off (PTO) and sick time