RFP Analyst

Role Overview

• Lead and manage the end-to-end lifecycle of Requests for Proposal (RFPs), Requests for Information (RFIs), and Requests for Quotes (RFQs), from intake and requirements analysis through final submission and delivery
• Serve as the central project manager for assigned proposals, establishing timelines, coordinating deliverables, managing risks, and ensuring on-time, high-quality submissions
• Collaborate with subject matter experts across Sales, Marketing, Product Management, Security, Legal, and other stakeholders to gather accurate, compelling, and compliant technical and business content
• Write, edit, and optimize proposal responses to clearly address client requirements, highlight differentiators, and align with organizational value propositions
• Ensure all proposal materials adhere to corporate branding, tone, messaging, and quality standards
• Facilitate internal review cycles, incorporating feedback and securing required approvals prior to submission
• Maintain, organize, and continuously improve the proposal content library, ensuring content is current, searchable, compliant, and reusable
• Leverage AI tools and automation technologies to improve proposal quality, consistency, and turnaround time
• Assist in the implementation, configuration, and ongoing adoption of proposal management platforms (e.g., Responsive), supporting scalable and efficient proposal operations
• Identify and implement process improvements to enhance efficiency, content reuse, data integrity, and cross-functional collaboration
• Coordinate final production and delivery of proposals, including digital submissions and physical materials such as hardcopy binders, as required

Requirements

• Bachelor’s degree in Communications, English, Marketing, Business Administration, or related field, required
• Minimum 4 years of experience in proposal management, marketing writing, or related role, required
• Advanced proficiency in productivity and proposal technologies, including MS Office 365, Google Docs, Salesforce CRM, Adobe Acrobat/Writer, Canva, and RFP management platforms such as Loopio, Responsive, or Qvidian
• Strong proposal management expertise, including content curation, database management, branding compliance, and end-to-end coordination of complex, deadline-driven deliverables
• Exceptional writing, editing, and organizational skills with the ability to translate technical and business information into clear, compelling, and compliant responses
• Demonstrated experience leveraging AI tools and automation to enhance content quality, streamline workflows, improve efficiency, and support data-driven proposal development
• Proven ability to manage timelines, prioritize competing deadlines, and coordinate cross-functional stakeholders at multiple levels of the organization
• Strong problem-solving, process improvement, and project coordination capabilities with a focus on continuous improvement and operational efficiency
• Collaborative, curious, and innovation-minded professional with a strong attention to detail and commitment to high-quality outcomes

Benefits

• Flexible work-life balance with plenty of PTO
• Benefits package (Medical, Dental, Life, 401k Match)
• Fully stocked break room free of charge, employee weekly lunch
• Remote in Mountain Standard Time Zone with occasional travel to UT
• Monthly reimbursement for data plan
• Gym discount
• Welcome you into one of the best company cultures!