Event Coordinator

Role Overview

• Event Coordinator oversees specified Orlando Science Center weddings and event rentals and will work with the Manager of Events to execute all events.
• Responsible for event coordination and logistics once the sales process has taken place.
• Includes, event set ups and breakdowns, communication between participating vendors, constant communication with clients, collection of rental fees, etc.
• Event Coordinator will be on site during events to manage load in process, work with clients, and work with the internal departments involved with all events.
• Works with clients to create set up for event space, recommend vendors, and assist in event planning.
• Conducts wedding rehearsals to go over details and allow clients to practice their entrance and exit for the ceremony.
• Directs set up crew in the placement of tables and chairs and direct vendors to their set-up locations and be available to answer any questions.
• Schedules the load in of all vendors, confirms any table and power needs, and confirms any wedding/event details.
• Maintains a safe a secure environment during events, communicating any concerns taking place during events, to onsite House Manager or vendors.
• Keeps running tally of event related costs when working with clients to collect final payment for event and event needs prior to event date.
• Creates and maintains event production schedules including information on vendor load in, special needs for event, and expected timelines.
• Production schedules are shared with the building to communicate all event needs.
• Empowered to act as on-site decision maker during afterhours events.
• Performs any other related tasks as assigned.

Requirements

• Event Coordinators should be enrolled currently or have taken college level courses relating to event and wedding management.
• N/A
• Events Coordinator should have at least one year of educational events/wedding experience or one year of professional meetings and events experience.