Executive Assistant – Project Administrator

Role Overview

• Partner with senior leaders, functional teams, and external vendors to capture the ongoing administrative requirements of this project.
• Build clear communication channels, provide regular status updates, and appropriate & timely executive reporting.
• Organise for attendance at workshops, steering committees, and cross-functional meetings by coordinating and arranging all logistics with internal colleagues and external partners.
• Ensure meeting agendas, notes, and minutes are developed and maintained, capturing any follow up items as required.
• Assist in the preparation of reports, presentations, and other documents as required.
• Identify opportunities to improve project delivery, methodologies, and internal practices.
• Handle confidential information with discretion and integrity.
• Support a culture of innovation, collaboration, and continuous improvement

Requirements

• 5–7 years of experience operating as an Executive Assistant to senior management.
• International experience of cross-cultural environments is highly valued.
• Proven track record in: Managing multiple calendars and travel plans across time zones
• Event planning
• Meeting and event planning with extraordinary attention to detail
• Mastery of office software (e.g., Microsoft Office Suite, Google Workspace)
• Understanding of project management tools and use will be advantageous
• Comfort with virtual meeting platforms and collaboration tools
• Energy and engagement to work in a team culture

Benefits

• Professional verbal and written communication skills
• Capacity to learn new tools and systems quickly
• Opportunity to drive tasks to completion