Manage complex calendars across multiple European time zones
Anticipate needs, prioritize critical matters, and ensure leadership is always prepared
Organize meetings, briefings, agendas, and follow-ups
Serve as the operational backbone connecting leadership to internal teams
Facilitate communication across product, engineering, scheme, and marketing
Support alignment, track action items, and maintain momentum
Plan virtual and in-person meetings, workshops, off-sites, and leadership sessions
Manage travel, expenses, and scheduling with precision
Prepare presentations, communications, and executive materials
Organize documentation and ensure information flows efficiently
Compile insights, summarize updates, and support KPI tracking
Maintain confidentiality and handle sensitive information with discretion
Optimize executive workflows and operational routines
Suggest improvements for coordination, processes, and communication
Strengthen the efficiency and rhythm of EPI’s Product and Design team

7+ years’ experience as an Executive Assistant supporting senior leaders or VP’s
Background in fast‑paced, international, and tech‑driven environments
Exceptional organizational and multitasking abilities, with strong prioritization skills
Skilled at managing complex calendars, stakeholders, and workflows
Experienced in preparing presentations, reports, and executive-level communications
Proactive, independent, and able to anticipate needs and solve problems efficiently
Strong interpersonal skills and a collaborative, team-oriented approach
Fluent in English (C1/C2), additional language (German) is a strong plus
Comfortable working remotely across multiple European time zones
Willing to travel approximately once per quarter

Senior Executive Assistant

Key skills