Provide high-level administrative support to the CEO.
Manage the CEO’s complex professional calendar and all aspects of travel management.
Act as a gatekeeper and liaison for the CEO’s engagements.
Serve as the primary administrative point of contact for the Board of Directors.
Coordinate committee meetings, manage the onboarding process for new members, and handle board meeting preparation.
Capture and distribute accurate minutes for all board and committee sessions.
Lead the planning and execution of a variety of organizational events.
Maintain the organization’s annual master calendar.
Manage logistics for All-Staff meetings and retreats.
Provide a professional presence at the front desk on-site.

Associate or Bachelor’s degree preferred, or equivalent professional experience.
3+ years of experience in an executive support or office management role, ideally within a non-profit or hospitality setting.
Proficiency in Google Workspace and Microsoft Office (specifically Outlook for calendar management).
Experience with digital filing systems and basic financial/PO tracking.
Proficient in integrating AI into workflow.
Exceptional writing and editing skills; ability to produce professional, board-ready meeting minutes and staff-wide announcements.
A "project management" mindset with the ability to juggle event planning, executive needs, and front-desk duties simultaneously.
Ability to interact with high-level board members, donors, and seasonal staff with equal professionalism and warmth.
Ability to work on-site 2-3 days per week (including Monday/Tuesday) with occasional flexibility for evening and/or weekend and board meetings.

Executive, Administrative Assistant

Key skills