Finance, Administration – Project Support

Role Overview

• Enter, code, and verify supplier and subcontractor invoices in Dext and Xero
• Process all invoices on the day of receipt
• Prepare weekly payment runs
• Maintain supplier records and compliance documentation
• Update registers daily
• File documents immediately upon issue
• Issue client progress invoices
• Send payment reminders
• Follow up on overdue accounts
• Execute AI-drafted variations, purchase orders, and RFIs
• Update project registers
• Liaise with subcontractors and suppliers
• File documentation accurately
• Maintain budgets, cost trackers, compliance registers, and project reports
• Liaise with the external accountant to support monthly reconciliation
• Assist with HR onboarding, leave tracking, and meeting coordination
• Work efficiently with Xero, Microsoft Office, Dext, Wunderbuild/Buildertrend/Procore, SharePoint, and AI tools to execute tasks accurately and on time
• Communicate with suppliers and subcontractors via phone and email on a daily basis

Requirements

• Minimum 2 years’ end-to-end experience in accounts payable and receivable
• Construction industry experience is required, as candidates must have a strong understanding of the building process to perform effectively in this role.
• Proficient in Xero for invoicing, payments, and reconciliation
• Must have experience with Dext
• Proficiency with AI tools to streamline tasks and improve efficiency
• Strong organizational skills, attention to detail, and ability to manage multiple tasks independently
• Excellent command of written and spoken English
• Comfortable assisting with employee onboarding, compliance documentation, and general administrative tasks

Benefits

• statutory benefits like HMO
• 13th month pay