Key skills
Communication
About this role
Role Overview
- Structure and manage complex calendars and meetings, prioritizing urgencies and ensuring a smooth schedule
- Manage executive inboxes, including reading, drafting answers, and prioritizing threads and forwards
- Provide support for personal agenda and private administrative tasks as needed to optimize the CEO's time
- Join meetings to collect insights, document action items, and provide clear summaries
- Lead certain initiatives from start to finish, such as scheduling notary dates and ensuring document readiness
- Conduct research on specific topics and prepare detailed reports to support business decision-making
- Organize end-to-end travel arrangements for the CEO and support other founders (COO/CFO) when required
- Track deadlines and follow up on action items independently, ensuring tasks are completed on time
- Maintain the highest standards of confidentiality and discretion when handling sensitive information
- Identify and lead improvements in administrative processes to make them more efficient and scalable
Requirements
- Proven experience as an Executive Assistant or in a high-level coordination role
- Bachelor’s degree in Business Administration or a related field
- Advanced English and Portuguese communication skills
- Strong ability to manage multiple priorities and complex schedules
- Experience handling executive communication and correspondence
- High level of autonomy and decision-making in ambiguous environments
- Based in the Campinas / São Paulo region with availability for hybrid work: 2 days/week with Felix in Valinhos
- Travels to Piracicaba
Benefits
- Home Office Budget
- Personal development budget
- Language Programme
- Monthly Allowance
- 34+ days annual leave
- The opportunity to be autonomous, make a huge difference and belong to a vision.
- Occasional off-sites in Brazil yay!
- Laptop to fuel your productivity