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Executive Assistant to CEO at InPlanet | JobVerse
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Executive Assistant to CEO
InPlanet
Website
LinkedIn
Executive Assistant to CEO
Campinas, São Paulo, Brazil
Full Time
2 hours ago
No H1B
Apply Now
Key skills
Communication
About this role
Role Overview
Structure and manage complex calendars and meetings, prioritizing urgencies and ensuring a smooth schedule
Manage executive inboxes, including reading, drafting answers, and prioritizing threads and forwards
Provide support for personal agenda and private administrative tasks as needed to optimize the CEO's time
Join meetings to collect insights, document action items, and provide clear summaries
Lead certain initiatives from start to finish, such as scheduling notary dates and ensuring document readiness
Conduct research on specific topics and prepare detailed reports to support business decision-making
Organize end-to-end travel arrangements for the CEO and support other founders (COO/CFO) when required
Track deadlines and follow up on action items independently, ensuring tasks are completed on time
Maintain the highest standards of confidentiality and discretion when handling sensitive information
Identify and lead improvements in administrative processes to make them more efficient and scalable
Requirements
Proven experience as an Executive Assistant or in a high-level coordination role
Bachelor’s degree in Business Administration or a related field
Advanced English and Portuguese communication skills
Strong ability to manage multiple priorities and complex schedules
Experience handling executive communication and correspondence
High level of autonomy and decision-making in ambiguous environments
Based in the Campinas / São Paulo region with availability for hybrid work: 2 days/week with Felix in Valinhos
Travels to Piracicaba
Benefits
Home Office Budget
Personal development budget
Language Programme
Monthly Allowance
34+ days annual leave
The opportunity to be autonomous, make a huge difference and belong to a vision.
Occasional off-sites in Brazil yay!
Laptop to fuel your productivity
Apply Now
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