Executive, Personal Assistant

Role Overview

• Provide high-level administrative support to the CEO, including calendar management, meeting coordination, and travel arrangements
• Act as a central point of coordination between the CEO, internal teams, suppliers, and clients
• Prepare reports, presentations, and correspondence on behalf of the CEO
• Track key projects, follow up on action items, and ensure timely execution across departments
• Manage confidential information with a high level of professionalism and discretion
• Support operational and strategic initiatives by organizing workflows and improving processes
• Handle documentation, contracts, and general business administration tasks
• Anticipate the CEO’s needs and proactively address issues before they arise

Requirements

• Proven experience as an Executive Assistant or in a similar high-level administrative role
• Strong organizational and time management skills with the ability to multitask effectively
• Excellent communication skills, both written and verbal
• High level of initiative, accountability, and problem-solving ability
• Comfortable working in a dynamic, fast-paced environment
• Proficiency in Microsoft Office / Google Workspace tools
• Experience in logistics, supply chain, or operations is an advantage
• Proactive and self-directed
• Detail-oriented and highly organized
• Strong sense of ownership and accountability
• Able to handle pressure and shifting priorities
• Professional, discreet, and trustworthy