Executive Assistant – CEO

Role Overview

• Manage sensitive matters with strict confidentiality and discretion, especially decisions that directly impact the company's global operations.
• Sustain a daily calendar of meetings and events.
• Prepare presentations, agendas, reports, special projects, and other documents to support the organization's objectives.
• Prepare expense reports.
• Screen incoming emails; take and deliver accurate messages; respond to requests by gathering and providing information, and referring non-routine emails to the appropriate staff.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
• Draft and prepare correspondence for internal announcements, board meetings, and organizations in which the executive is involved.
• Manage the Executive's contacts.
• Assist in preparing and managing presentations and decks.
• Be responsive to emails/texts/phone calls, with contact outside normal business hours.
• Welcome the Executive’s guests by greeting them in person, answering or directing inquiries.
• Use discretion, confidentiality, and good judgment to handle C-Level matters.
• Represent the company and the CEO in a positive light through great follow-through skills and sound judgment.
• Conserve the Executive's time by reading, researching, collecting, and analyzing information in advance as needed.
• Complete ad hoc projects as assigned.
• Organize complex calendars and schedules and resolve any scheduling issues.

Requirements

• Bachelor's degree required
• 7+ years of related experience in a senior executive assistant role supporting C-Level executives required.
• Advanced Proficiency in Google Suite and Microsoft Office.
• Ability to communicate effectively and professionally.
• Flexibility in working hours is required based on the CEO’s business needs, projects, and meeting schedule.

Benefits

• Mind & Body – Medical, mental health, and wellness benefits to support your overall health and well-being
• Financial Wellness – Competitive compensation, 100% employer match on 401k contributions up to 10% (cap at $10,000), as well as an employee stock purchase program to help you feel supported in your financial security
• Unplug – Generous PTO and 14 paid holidays so you can unplug
• Career – Annual training allowance for professional development and ERG membership opportunities and events so you feel connected and empowered in your work
• Family – Families come in all shapes and sizes so we offer 20 weeks of 100% paid parental leave, fertility, adoption, and child care resources, as well as pet insurance and discounts
• Company Gatherings – We host company events where our employees get to know each other and build a sense of connection and belonging!