Facilities Operations Assistant

Role Overview

• Provide administrative support to the Facilities Manager, including scheduling, documentation, and follow-ups.
• Communicate clearly and professionally with internal teams, vendors, and service providers—both verbally and in writing.
• Assist in coordinating facility maintenance, repairs, and vendor services.
• Track and manage purchase orders, invoices, and budget-related documentation.
• Maintain organized records of contracts, service agreements, and compliance documents.
• Support negotiation efforts with vendors to ensure cost-effective solutions.
• Organize and update spreadsheets and reports using Microsoft Excel.
• Collaborate and communicate effectively with internal and external partners.
• Help identify and implement process improvements to streamline operations.
• Prioritize tasks and manage time effectively in a fast-paced environment.

Requirements

• High school diploma or equivalent required; associate degree or coursework in business administration or facilities management is a plus.
• Strong written and verbal communication skills.
• Basic knowledge of facilities operations or interest in learning.
• Proficiency in Microsoft Excel and Microsoft Teams.
• Excellent organizational and time management skills.
• Ability to multitask and adapt to changing priorities.
• Problem-solving mindset with attention to detail.
• Professional demeanor and a collaborative attitude.

Preferred Skills:

• Experience working in an office or facilities support role.
• Familiarity with vendor coordination or purchasing processes.
• Understanding of budget tracking or cost control practices.

Benefits

• Client Relationship : You will be directly working with the client. This means that you will communicate with the client, provide services, and address any client-related matters independently.
• Payments : All payments for your services will be handled by the client. Elevate and Delegate is not involved in processing your payroll. Your salary will directly go to you.
• Vacation Leaves and Holidays : While we may have recommendations or guidelines regarding vacation leaves and holidays, the decision is entirely at the discretion of the client. You are expected to align your schedule with the client’s business needs and any specific policies or preferences they may have in this regard.