Key skills
Communication
About this role
Role Overview
- Manage and optimize the CEO’s calendar, ensuring strategic alignment of priorities
- Coordinate meetings with board members, government officials, law enforcement, and partners
- Draft and manage correspondence; oversee email triage
- Prepare agendas, briefing materials, and meeting summaries
- Coordinate travel and logistics as needed
- Serve as a professional point of contact for diverse stakeholders
- Represent the CEO with discretion, professionalism, and warmth
- Maintain strong external relationships, including with law enforcement and government partners
- Handle confidential communications with integrity
- Build and maintain efficient administrative systems using Microsoft 365
- Track priorities, follow up on deliverables, and ensure accountability
- Support board meeting preparation, including materials and minute-taking
- Identify gaps, solve problems, and improve workflows
- Support special projects and take ownership of defined workstreams
Requirements
- 5+ years of experience in an Executive Assistant or senior administrative role
- Advanced proficiency in Microsoft 365 (Outlook, Teams, SharePoint, OneDrive, Word, Excel, PowerPoint)
- Experience supporting senior leaders and managing complex calendars
- Exceptional communication skills (written and verbal)
- Proven ability to work independently in a remote environment
- High level of discretion, professionalism, and emotional intelligence
- Experience working with (or strong ability to engage with) law enforcement, government, or similar stakeholders
- Must be based in Canada
Benefits
- Mission-driven work
- Opportunity to shape how executive support is delivered within the organization