Personal Assistant – Group CEO

Role Overview

• Own complex and fast-moving diary management for the CEO, and diary support for the CFO, making informed decisions on priorities and trade-offs without constant referral.
• Manage all travel, accommodation and expense activity for the CEO with precision and foresight.
• Manage and prioritise incoming requests for the CEO, ensuring timely responses, effective follow through, and the confidence to challenge or push back when necessary.
• Act as the first point of contact for CEO related external queries, building trusted relationships and representing the CEO with confidence, judgement and discretion in senior environments.
• Support the CEO’s LinkedIn, Instagram and TikTok presence, coordinating creative content, scheduling activity and supporting engagement.
• Maintain and manage CRM data linked to CEO activity, relationships and events.
• Plan and deliver end to end logistics for key CEO engagement moments and events, including ownership of the AmpaSand Club.
• Coordinate photography and content capture at Ampa Assembly, events and leadership moments to support internal engagement and external storytelling.
• Support internal culture and recognition activity, including Assembly logistics, Ampa Stars reward coordination for Group CEO.
• Prepare briefing materials, presentations and papers to support the CEO ahead of meetings and events, anticipating questions, risks and areas of focus.
• Maintain a clear and disciplined task list, chasing inputs, tracking actions and ensuring deadlines are met in a fast paced and frequently changing environment.
• Bring energy, ideas and a practical mindset, stepping in to solve problems and make things happen.
• Regular travel to office hubs to support the CEO for in person meetings and at events.

Requirements

• Excellent communication skills, both verbal and written with gravitas to operate credibly at the most senior levels.
• Ability to maintain the highest levels of confidentiality, diplomacy and discretion, operating comfortably with sensitive and commercially critical information.
• Strong work ethic, thorough and exceptionally well organised
• Ability to work well under pressure and deal efficiently with demanding workloads, while remaining calm, authoritative and solutions focused.
• An intelligent, forward-thinking approach, able to pre-empt potential problems and consider solutions before issues escalate.
• Proficiency in using MS Office packages
• Significant experience supporting a CEO within a complex organisation, with a strong track record of operating independently and exercising sound judgement. A minimum of seven years at this level is expected.

Tech Stack

• Assembly

Benefits

• We embrace agile working and offer a blended approach to where and how we work.
• We appreciate that people have different needs and preferences and we’re keen to be flexible, after all, we value what you do, not where you do it.
• We have the following hubs across the UK: Birmingham, Bristol, Edinburgh, Leeds, Leicester, Lincoln, London, Milton Keynes, Nottingham, Sheffield, Stratford upon Avon and in the South East; Brighton, Chichester, Crawley, East Grinstead, Eastbourne, Lewes, Seaford, Storrington, Southampton & Tunbridge Wells.
• Equal opportunities employer.