Executive, Personal Assistant

Role Overview

• This position will be providing core support functions for our CEO & Partners heavily on personal and business level.
• Provides administrative support for the Executive Leadership Team across both professional and personal matters.
• Manages daily and weekly activities, both as a team and independently with a high degree of discretion and autonomy.
• Personal and Business Calendar & Meeting management—sets/changes/confirms appointments, registers for/rsvp to events, protects blocks of time for work, manages personal appointments and lifestyle commitments, proactively monitors and balances out external commitments across the workweek.
• Travel and logistics coordination—books travel and lodging as needed; provides directions, traffic estimates/travel time, and parking details; regularly tabulates and reconciles mileage for reporting.
• Appointment readiness—proactive in preparation of materials to take to meetings, ensures readiness for both business and personal appointments, post-meeting support for action items and other follow-ups.
• Provides reminders and prioritization of tasks across professional and personal commitments.
• Manages email inboxes as well as CEO's and Partners' LinkedIn accounts and update contact lists when necessary
• including writing, proofreading, and sending emails.
• Screen, answer, and return phone calls/WhatsApp/text messages for both business and personal matters in a professional manner.
• Maintains client information on the CRM system.
• Performs administrative functions such as ordering department supplies, arranging for equipment repairs, and servicing equipment, including seeking proper authorization for items requiring prior approval for both office and personal needs when applicable.
• Assists with food orders, luncheon planning, and planning of other business-related meetings and personal or ad-hoc executive demands as requested.
• Performs other clerical duties such as filing, photocopying, scanning, faxing, tracking, and archiving while maintaining a meticulous online filing system.
• Prepares documents, letters, presentations, and other communication materials for internal distribution, types and spell-checks documents, creates graphs and other displays.
• Contributes to team effort by accomplishing related results as needed.
• Prepares, checks and processes expense reports/client documents including personal expense reporting when required.
• At slow times, may focus primarily on data entry.
• Assist other departments as needed.

Requirements

• Bachelor's Degree in related fields
• 3+ years of professional experience in related fields
• Only candidates with 2+ years of professional experience as an executive or personal assistant, administrative assistant, program coordination, event planner, and/or communications related backgrounds will be considered.
• Proficiency in Microsoft Word, Excel, Outlook
• Native/Bilingual in Turkish, excellent verbal and written communication skills in business English. All interviews will be conducted in English!
• Positive and team player personality
• This is a full-time Remote Position
• A dedicated office room/space is required
• Due to the nature of the position, weekends may be required. The ideal candidate must be flexible.
• Work hours will be based on US TIME ZONES (EST)

Benefits

• USD base salary based on experience
• Fully remote work anywhere in Turkey
• A collaborative culture with a strong sense of belonging
• Excellent on-going training
• Paid vacation and holidays
• Growth opportunities