Executive Assistant

Role Overview

• Enable the effectiveness and efficiency of the ELT and Senior Leaders supported
• Professionally represent Rentokil Initial (RI) to internal and external stakeholders in verbal and written communication.
• Responsible for delivering specific projects (e.g. events organisation, presentation preparation).
• Develop positive working relationships with a wide range of stakeholders and colleagues at all levels in order to ensure projects are complete
• Type and produce reports, letters, spreadsheets, presentations, graphics and other documents.
• Carry out research and assemble information for use in reports and meetings.
• Handle correspondence. Compose letters, memoranda and other documents from verbal direction or knowledge of RI’s company’s policies and procedures.
• Manage the calendar and schedule appointments and meetings for the assigned ELT and Senior Leaders.
• Screen mail and telephone calls, direct requests to the appropriate person and follow up replies. Where possible manage questions and requests on behalf of the ELT and Senior Leaders.
• Organise travel arrangements (flights, hotels etc.) and process related expenses, providing itineraries.
• Arrange meetings and functions with minimum direction ensuring that all elements are considered and dealt with effectively.
• Use knowledge of the RI to answer routine inquiries from various internal and external sources.
• Organise and establish agendas and attend various meetings acting as recorder of the proceedings. Coordinate follow up actions.
• Devise and maintain office systems to deal efficiently with paper flow and the organisation and storage of paperwork, documents and computer-based information. Dealing confidentially with all information.

Requirements

• 3
• 5 years working directly with a Senior Level Executive
• Outstanding communication skills with demonstrated ability to influence at all levels with a range of internal stakeholders
• Able to demonstrate high levels of drive, work ethic and personal accountability with the ability to work under pressure while maintaining sound judgement and a rigorous focus on the details.
• Strong problem solving and creative skills and the ability to exercise sound judgement and make decisions based on accurate and timely analyses. Strict attention to detail.
• High level of trustworthiness and reliability with experience working in a fast paced environment while attaining results.

Benefits

• Competitive salary
• Hybrid working
• Rentokil Initial Reward Scheme
• 23 days holiday, plus 8 bank holidays
• Employee Assistance Programme
• Death in service benefit
• Healthcare
• Free parking