Accounts Payable Specialist

Role Overview

• Provide financial, administrative, and clerical support to the firm
• Efficient maintenance and processing of accounts payable transactions
• Responsible for processing staff expense reimbursements in 3E, review for accuracy, reach out to assistance for missing items, ensure no duplicate submissions, and add to staff expenses spreadsheet
• Process American Express credit cards before deadline and reach out to AMEX submitters for missing support
• Process A/P & Matter batch invoices
• Research past due balances
• Obtain W9’s for new vendor set up
• Review vendor account statements
• File invoice/expense report copies once batches are approved
• Reach out to pertinent person when approvals are missing
• Contact vendors for copies of missing invoices
• Assist with different projects as needed

Requirements

• 3-5 years of experience in a relevant position
• Previous accounts payable experience (preferably in a law firm or other professional services firms)
• Knowledge of 3E and/or Enterprise software helpful, but not required
• Excellent written and oral communication skills
• High degree of accuracy and attention to detail
• Ability to work under pressure
• Must be a team player and have interpersonal skills
• Proficient with Microsoft Office Excel and Word
• High school diploma or GED required.
• Associate degree or Bachelor’s degree in accounting, finance, or related field is a plus

Benefits

• Health insurance
• Paid time off