Key skills
Shell
About this role
Role Overview
- Provide administrative support to all Partners and their teams
- Proofreading, formatting and finalizing all outgoing documents (TOA and TOC)
- Preparing shell documents (pleadings, discovery, motions, correspondence)
- Preparing document productions (encrypting media, drafting transmittal letters, logging Bates numbers)
- Preparing exhibits
- Assist with running conflicts checks and opening new matters for new and existing clients using InTapp Open
- Assist with the management and monitoring of attorney calendars
- Assist with ad hoc projects as necessary
- Assist with travel arrangements, including car, hotel, and airfare reservations
- Assist with arrangements for depositions, mediations, trials, and arbitrations
- Assist with setting up conference calls and arranging meetings
- Assist with preparing and processing expense reports for attorneys
- Assist with the review, proofreading and sending of monthly client invoices
- Assist with ongoing and fiscal year-end collections
Requirements
- Minimum of 10+ years insurance coverage experience in a law firm setting with preference given to those with litigation and insurance coverage experience
- High School diploma or GED required
- Must be extremely detailed-oriented with superior grammar and proofreading skills
- Advanced user of Microsoft Word and Outlook
- Extensive experience in handling and completing State and Federal eFilings
- Must be highly motivated with the ability to multi-task and work independently in a fast-paced environment
- Must have superior organizational skills
- Must have experience with iManage or an equivalent document management system
- Proficient to advanced user of PDF programs such as Adobe, Nuance/Kofax, etc.
Benefits
- generous paid time off
- medical, dental, and vision insurance
- 401K Safe Harbor contribution
- Life/AD&D Disability
- Flexible Spending Account
- Supplemental Medical Accident Insurance
- Supplemental Critical Illness Insurance
- Employee Assistance Program
- Pet Insurance
- Commuter Benefits