Assist attorneys and paralegals with day-to-day case management tasks across pre-litigation and litigation phases
Maintain and organize digital and physical case files, ensuring accuracy and completeness
Input, update, and track case information in case management systems
Draft and format legal documents, including: Demand letters, Client correspondence, Medical record requests, Basic pleadings and forms
Prepare document packets for filing, service, and client review
Assist with assembling discovery and trial materials
Request, track, and organize medical records, bills, and supporting documentation
Summarize treatment timelines and expenses for attorney/paralegal review
Serve as a primary point of contact for clients (English/Spanish)
Provide updates, request documents, and guide clients on next steps
Communicate with insurance companies, healthcare providers, and third parties
Follow up on outstanding records, claims, and documentation
Schedule appointments, depositions, and meetings
Track key deadlines (appointments, document requests, follow-ups)
Provide administrative support to the PI legal team as needed

Minimum 1–3 years of experience in a legal assistant or administrative role (Personal Injury preferred)
Exposure to personal injury workflows, including medical records and insurance claims, is strongly preferred
Experience handling client communication in a professional setting
Familiarity with legal documentation and office procedures
Experience working in fast-paced or high-volume environments is a plus
Education: Associate’s degree, legal assistant certificate, or equivalent experience
Bilingual: English and Spanish (required)
Strong written and verbal communication skills
Proficiency in: Microsoft Office (Word, Excel, Outlook), PDF editing tools, Case management systems (e.g., Litify, Clio, Filevine – preferred)
Excellent organization and attention to detail
Strong time management and ability to prioritize tasks
Professional demeanor and client-service mindset
Ability to follow processes while adapting to changing priorities
High level of integrity and commitment to confidentiality
Technical Requirements: Computer: Intel i5 (8th Gen+) or AMD Ryzen 5 (3000+), or Mac M1+. Min. 8 GB RAM, 256 GB SSD. OS: Windows 11 or macOS. Monitors: Two screens required. Headset: USB wired or wireless. Internet: Wired connection, at least 20 Mbp

Legal Assistant – Personal Injury

Key skills