Senior Project Coordinator

Role Overview

• Provide administrative and operational support for the JSHS and ExploraVision competitions.
• Support the execution of day-to-day program activities to ensure timelines and deliverables are met.
• Maintain organized and up-to-date program documentation, files, and records.
• Respond to participant and stakeholder inquiries in a timely, professional manner; escalate complex issues as needed.
• Process administrative documentation, including W-9s, invoices, travel vouchers, and payment requests, in accordance with organizational procedures.
• Support tracking of program expenses and maintain accurate records for reporting and internal review.
• Prepare and organize documentation to support accounts payable processing.
• Maintain and update program databases and participant records to ensure accuracy and completeness.
• Manage registration systems, monitor data quality, and resolve discrepancies in coordination with project managers.
• Track stakeholder and participant data to support program metrics, reporting, and analysis.
• Assist in preparing sponsor and internal reports by compiling and organizing program data.
• Coordinate the processing and distribution of student awards and scholarships.
• Support the ordering, tracking, and shipment of program materials and supplies to regional and national sites.
• Assist in the planning and on-site execution of national competition events.
• Coordinate routine communications with program participants, volunteers, and stakeholders.
• Support updates to program websites, databases, and online platforms.
• Collaborate with marketing staff to provide program updates and content as needed.
• Assist Project Managers with special projects and program initiatives.
• Identify operational challenges and communicate recommendations for resolution to project managers.

Requirements

• Strong organizational and coordination skills with exceptional attention to detail.
• Proficiency in Microsoft Excel, including maintaining tracking tools, organizing datasets, and using formulas (e.g., lookups, pivot tables) to support program operations.
• Strong proficiency in Microsoft Word, including preparing professional correspondence, reports, and forms.
• Ability to manage multiple priorities and meet deadlines in a fast-paced, deadline-driven environment.
• Strong problem-solving skills with the ability to identify issues and escalate or recommend solutions appropriately.
• Ability to work independently while maintaining alignment with team priorities and guidance.
• Strong written and verbal communication skills.
• Ability to maintain accuracy while managing large volumes of data and documentation.
• Demonstrated ability to follow processes while identifying opportunities for improved efficiency.

Benefits

• Unlimited vacation
• Remote work environment
• Comprehensive health, dental, and vision insurance
• Sick leave
• Paid parental leave
• A retirement plan with a generous employer match
• Professional development