Site Contracts Manager – Sponsor Dedicated

Role Overview

• Serve as a strategic expert responsible for negotiating and managing US site budgets and clinical trial agreements.
• Collaborate closely with internal teams, external stakeholders, and major academic institutions to craft robust contracts that support operational excellence while minimizing risk.
• Create templates and study‑specific budget language for Pharma & Vaccine clinical trials.
• Develop and refine templates to support consistency, compliance, and strategic study needs.
• Lead direct negotiations with large academic institutions and other critical stakeholders.
• Draft and finalize clinical trial agreements that balance business objectives with legal and operational protections.
• Conduct due diligence checks such as FMV assessments and site justification reviews when initial offers are declined.
• Determine when requests require budget or language escalation and secure appropriate approvals.
• Prioritize and lead multiple contracting projects across several therapeutic areas (oncology & respiratory experience strongly preferred).
• Proactively escalate risks, timeline impacts, or delays that could affect CTA execution.
• Demonstrate expert proficiency in Excel and clinical trial management systems.
• Communicate effectively in both written and verbal formats, incorporating feedback seamlessly.
• Maintain accurate and timely updates in departmental trackers and databases.
• Deepen and maintain knowledge of GCP, sponsor processes, SOPs, work instructions, and new technologies.
• Build strong working relationships with internal and external partners.
• Support and train additional team members as needed.
• Contribute to process improvement initiatives that simplify workflows and eliminate inefficiencies.
• Take on ad‑hoc tasks and diverse projects with a solutions‑oriented mindset.

Requirements

• 3+ years negotiating budgets and contracts from templates
• Direct experience negotiating with large academic institutions
• Ability to juggle priorities, lead projects, and deliver results under tight timelines
• Strong understanding of clinical study protocols, timelines, and site‑related milestones (e.g., SIV)
• Bachelor's degree
• 5+ years of site contracts and study start-up (SSU) experience within a global CRO or pharmaceutical sponsor environment including ownership of multi-country studies.
• Demonstrated expertise negotiating site CTAs and investigator budgets including direct interaction with sites, sponsors, Site Contract Service Centers, and Legal teams.
• Strong experience drafting and managing site-specific CTAs from country or global templates and ensuring alignment with sponsor MSAs and country requirements.
• Proven ability to manage contract amendments and protocol-driven changes maintaining compliance with timelines, quality standards, and documentation requirements.
• Experience serving as an escalation point for complex contract, budget, or process issues with a track record of proactive risk identification and resolution.
• Hands-on experience with SSU tracking systems and contract repositories including real-time milestone tracking and metadata management.
• Demonstrated leadership in training and mentoring junior staff including contribution to SOPs, WIs, templates, and internal training materials.
• Experience supporting business development activities (e.g. proposal development, bid defenses, or sponsor-facing meetings).
• Oncology & respiratory therapeutic area experience
• Prior experience with pharma
• Strong project management skills and comfort leading cross‑functional efforts

Tech Stack

• Google Cloud Platform

Benefits

• company car or car allowance
• Health benefits to include Medical, Dental and Vision
• Company match 401k
• eligibility to participate in Employee Stock Purchase Plan
• Eligibility to earn commissions/bonus based on company and individual performance
• flexible paid time off (PTO) and sick time