Attend daily and weekly meetings: Participate in regular team meetings to discuss progress and updates on tasks.
Email management: Oversee and manage the CEO's google mailbox, ensuring timely responses, organization, and prioritization of important internal and client communications.
Records Keeping & GDrive Maintenance for both the CEO and the main organization Google Drive
Assist with scheduling meetings internally and externally and making sure they are not lost and team send follow-ups
Help manage sales leads and the follow-up process
Thoroughly track tasks and make sure to send updates to leadership and admin on a daily basis.
CRM Management: Perform data entry and keep the CRM updated at all times.
Scheduling & Coordination: Schedule sales, partnership, and personal calls, ensuring smooth coordination and professionalism.
Data Entry: Input and track leads in the CRM
Research: Conduct a high level of research and present findings as required.
Client Folder Management: Create and organize digital client folders.
Attend to other Administrative Tasks as Needed: Support the team with additional administrative tasks as they arise.

Able to work 40 hours per week, available from 8 AM – 5 PM CT or 9 AM – 6 PM CT
Strong organizational skills with the ability to manage multiple tasks in a fast-paced environment
Proficient in Google Drive and G-Suite applications.
Experience with cloud-based storage systems.
Familiarity with ATS and CRM systems (GHL CRM experience is a plus).
Detail-oriented with strong data entry experience.
Excellent written communication skills in English (all client communication is via email, so strong writing is a must; verbal communication can be conversational)
Strong time management and calendar coordination abilities
Strong research skills and resourcefulness
Tech-savvy, with a reliable internet connection and a working computer

Strong competitive monthly salary with potential to increase within 3/6 months based on performance
Performance bonuses
Amazingly collegial and friendly team and environment!
Family First culture – we insist you attend to them before us!
Opportunity for us to help you develop no matter where you are in your career
A lot of opportunities to learn and grow into the next level
A chance a part of a fast-growing, dynamic company – our clients love us!

Administrative Assistant

Key skills