Event Coordinator

Role Overview

• Assist the Director of Events and Events Team with coordination of individual event elements and tasks as needed, from pre-event conception through post-event process for hosted events, industry/tradeshow sponsorships, and in-office events.
• Draft social posts and website copy for assigned events.
• Create events and event landing pages in Cvent.
• Collaborate with Marketing Operations team to support event-related email marketing efforts, invitee list management, and contract tracking.
• Assist with external and internal pre
• and post-event communications, including proofreading event materials.
• Coordinate F&B arrangements, event supplies, shipping, signage, room setups, A/V, printing, and timeline tracking where applicable for assigned events.
• Handle registration management for assigned events, including internal registration updates, manual registration confirmations when needed, etc.
• Schedule pre
• and post-event meetings with event stakeholders.
• Assist in monitoring event inventory.
• Perform venue research and accurately forecast event costs.
• Assist with payment processing.
• Collaborate and coordinate with cross-functional and international teams, including Sales, Client Service, Influencer/Partner Marketing, Solutions Marketing, Brand Marketing, and Legal.
• Assist with a variety of administrative and operational tasks needed to execute events as assigned.
• Assist with onsite event management as needed/travel to events, which may require work outside of standard business hours (approx. once per quarter).

Requirements

• Bachelor’s degree
• 1-2 years of experience in an event coordination role
• Strong attention to detail and collaboration skills
• Excellent written, verbal, and interpersonal communication skills
• Strong time-management and project management skills, with the ability to manage multiple events/projects at once in a fast-paced and sometimes reactionary environment
• Ability to manage both strategic and tactical tasks, with willingness to handle a mix of detailed and administrative work
• Proven ability to effectively self-start, act resourcefully, and meet deadlines
• Comfortable with learning new technology
• Proficient in Outlook, Excel, and PowerPoint. Experience with Cvent, Salesforce, or similar technologies a plus.

Benefits

• health
• dental
• 401k plan
• tuition and professional development reimbursement plan