Executive Virtual Assistant

Role Overview

• Manage calendars, scheduling, and coordination across leadership
• Book travel and handle itinerary changes as needed
• Ensure leaders are prepared for meetings and daily priorities
• Manage general inboxes (sales, marketing, support)
• Respond to inquiries and route messages to the appropriate team members
• Track action items and ensure follow-through on key initiatives
• Prepare agendas for internal and external meetings
• Create digital assets using Canva based on brand guidelines
• Organize files and systems across Google Drive, HubSpot, and Dropbox

Requirements

• Strong communication skills (written and verbal)
• High ownership mindset with the ability to work independently
• Experience using Canva
• Proven experience as an Executive Assistant or similar role
• Strong organizational and time management skills
• Proactive and solution-oriented approach
• Experience with calendar and inbox management
• Ability to manage multiple priorities in a fast-paced environment
• Comfortable learning and navigating multiple tools and systems.

Benefits

• Competitive salary commensurate with experience.
• Opportunities for professional development and growth.
• Work in a dynamic and supportive team environment.
• Make a meaningful impact by helping to build and strengthen families across the globe.