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Operations & Business Support Virtual Assistant at 20four7VA | JobVerse
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Operations & Business Support Virtual Assistant
20four7VA
Remote
Website
LinkedIn
Operations & Business Support Virtual Assistant
Worldwide
Contract
3 weeks ago
No Visa Sponsorship
Apply Now
Key skills
AI
Large Language Models
Claude
CRM
Project Management
A/B Testing
Communication
Critical Thinking
Sales
About this role
Role Overview
Provide day-to-day back-office operational support
Manage and maintain outreach campaigns across sales engagement and automation platforms, including list building, sequencing, and A/B testing
Research and build targeted prospect lists aligned with the firm's ideal client profiles
Monitor campaign performance metrics and prepare weekly reporting for the team
Maintain CRM data hygiene and ensure lead and client records are accurate and up to date
Support the scheduling and coordination of business development demos and introductory calls
Assist with outreach messaging and template refinement
Manage administrative coordination across internal teams
Handle document preparation, editing, and organization
Manage DocuSign workflows and related documentation
Support internal process improvement and task prioritization
Use AI tools (Claude, ChatGPT, or similar LLMs) to generate and refine:
Custom candidate Visual Resumes following the firm's standardized methodology
Job descriptions sourced from client meetings, transcripts, and briefing notes
Client briefing documents summarizing search strategies, benchmarks, and compensation
Perform quality assurance on AI-generated outputs, including:
Cross-referencing AI outputs against source documents (resumes, interview transcripts, recruiter notes) to catch hallucinations or inaccuracies
Verifying the accuracy of skills, experience, job titles, and achievement claims
Editing grammar, clarity, and writing style to ensure a professional tone
Ensuring content is concise, relevant, and client-ready
Help optimize AI prompts and workflows over time
Prepare Visual Resumes for shortlisted candidates by gathering candidate information from resumes, interview transcripts, and recruiter notes
Create candidate summaries, skill breakdowns, and key differentiators for each profile
Help prepare job briefing pages for clients, including search strategies, compensation benchmarks, and role overviews
Maintain and update Visual Resume templates as the format evolves
Track Visual Resume turnaround times and flag any bottlenecks in the production process
Book interviews and meetings across multiple time zones
Coordinate calendars and ensure correct time zone alignment
Populate meeting links and ensure accurate scheduling
Communicate with candidates and internal stakeholders as needed
Assist with reference check coordination and follow-up
Perform database clean-ups and profile enrichment
Tag, update, and organize candidate and client records
Maintain internal knowledge base, project management pages, and shared file structures
Assist with ad-hoc projects during slower pipeline periods
Identify opportunities to improve internal processes and workflows through automation or AI-driven solutions
Support evolving operational needs as the firm scales
Requirements
Strong attention to detail and accuracy, especially when reviewing client-facing deliverables
Excellent written English communication skills — ability to review, edit, and QA documents for accuracy, grammar, and professional tone
High level of critical thinking and problem-solving ability — can identify errors and inconsistencies in AI-generated content
Comfortable working with AI tools including large language models (experience with Claude, ChatGPT, or similar is a strong asset)
Proficient with CRM platforms, outreach and automation tools, and LinkedIn
Strong organizational and time-management skills
Ability to work independently with minimal supervision
Tech-savvy and quick to adapt to new platforms and multi-tool workflows
No specific degree required; soft skills and performance are prioritized.
Benefits
Competitive rates
Weekly payments
Various open roles are available
Free training and upskilling
Constant support and guidance
A vibrant community always ready to support you
Apply Now
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