National Operations Coordinator

Role Overview

• Manage inventory levels across multiple sites, ensuring stock is maintained within agreed minimum and maximum levels
• Run and analyze re-order reports for manufacturing sites and warehouse transfers (WA, QLD, VIC, SA)
• Freight analysis
• Monitor inventory against manufacturing plans and proactively address shortages
• Coordinate bulk tank supply chain management across key locations
• Drive and coordinate manufacturing schedules across three sites in collaboration with site managers
• Create and manage work orders, including daily close-out (receipt) of completed work orders
• Review receipted costs versus system average costs and flag significant variances
• Create transfer orders for warehouse replenishment across multiple locations
• Booking freight transfers between warehouses and from warehouses to clients
• Act as the main point of contact for third-party blenders (SA and VIC) for inventory coordination
• Oversee freight in/out analysis and support cost optimization initiatives
• Support purchasing activities for tail-end requirements
• Monitor warehousing and freight costs against budget and identify cost-saving opportunities
• Prepare and maintain operational reports, including:
• Manufacturing performance (liters per hour vs KPI)
• Work order completion metrics per site
• DIFOT (Delivery in Full, On Time) for 3PL and blenders
• Freight and warehouse cost analysis vs budget
• Sales order and margin analysis on finished goods
• Ensure accurate and timely reporting to support business decisions
• Attend and contribute to regular operations meetings (e.g., Wizza meetings)
• Coordinate daily communication and alignment across multiple sites and stakeholders

Requirements

• Experience in operations, supply chain, or manufacturing coordination roles
• Strong inventory management and reporting experience
• Familiarity with ERP systems (experience with Pronto Xi is an advantage but not required)
• High attention to detail with strong analytical skills
• Ability to manage multiple priorities across different locations
• Strong communication and stakeholder management skills
• Proactive, self-starter mindset with the ability to work independently

Tech Stack

• ERP