Conferences and Special Events Lead

Role Overview

• Own the overall strategy for conferences and proprietary events, defining the vision, standards, and playbooks for scalable, high-impact event execution including leading all planning, execution and logistics.
• Execute multiple events of varying sizes simultaneously across multiple internal and external teams, departments, and stakeholders – tracking strategy, stakeholders, milestones, and tasks with assigned teams end to end. Lead end-to-end logistics, vendor management, budgeting and operational execution.
• Partner cross-functionally with Product Marketing, Product Management, Content, Design, Sales, Marketing Operations, and Executive Leadership to design and execute successful events.
• Lead teams and projects
• Identify and work with stakeholders to either remove barriers or escalate issues that block the team’s ability to meet project objectives and help minimize project delivery risks.
• Communicate objectives, timelines, and approval framework for cross-team understanding by providing timely status reports and identifying and implementing process improvements during project development.
• Manage end-to-end execution of programs, including budget ownership, agency and vendor selection, contract negotiation, production, and on-site delivery.
• Drive operational rigor by building scalable processes, toolkits, and workflows that improve collaboration, increase efficiency, and support global program growth.
• Create strategic objectives, target audience profile, core messaging and narrative.

Requirements

• 10+ years’ experience in Project Management, Branded Events, or related Marketing position
• Strong knowledge of Project Management methodologies and tools.
• Successfully led large-scale accounts & managed multiple projects across multiple programs, including proficiency with budgets, scheduling, and resource planning.
• Ability to lead & inspire cross functional teams at all levels, influence and build strong professional relationships.
• Proficient in Office applications: Word, Excel, Access, and PowerPoint.
• Ability to work in a high performing and demanding environment.
• Create and analyze data, translating that into recommendations for improvement.
• Effectively communicate with staff on all levels of the organization.
• Ability to process and translate P&L reports for assigned events.
• Strategic event portfolio of leadership roles/execution

Benefits

• Medical, Dental, Vision, Pet Insurance and 401k participation from Day 1
• Unlimited PTO based on approval from manager
• 12 paid holidays each year
• 401K plan with up to 7% company match
• Four weeks parental leave without using vacation time
• Employee discounts on company products and other retail/service providers
• Opportunity to progress within a global business