Executive Assistant

Role Overview

• Provide dedicated coordination and organizational support to senior leaders, managing diaries and tracking actions.
• Organize and coordinate staff travel requirements, ensuring all logistics are flawlessly arranged.
• Build and maintain a range of internal documents, including spreadsheets and frameworks.
• Support the General Manager with administrative tasks such as collating information and producing documents as required.
• Coordinate procurement and contracting processes, including tracking approvals of documents and paperwork.
• Maintain security, welcome guests, and issue access cards.
• Establish and maintain office policies and procedures to ensure seamless operations.
• Develop and maintain positive relationships with vendors and service providers.
• Ensure the general upkeep of office equipment and manage office supplies.
• Provide confidential and highly professional business support to the leadership team and its collaborators.

Requirements

• Strong organizational abilities combined with keen attention to detail, effective time management, and a focus on achieving objectives.
• Ability to take ownership of day-to-day workload and projects while prioritizing demands from others and meeting strict deadlines.
• Proficient knowledge of MS Office applications (Outlook, Word, Excel, PowerPoint).
• Very good written and oral communication skills in English; other languages are a nice-to-have.
• At least 3 years of experience working as an Executive Assistant or in a comparable position.
• Proven ability to work independently as well as part of a team.
• Outstanding problem-solving skills and a proactive approach.

Benefits

• Robust benefits package
• Global career opportunities