Senior Payroll Manager

Role Overview

• Manage the end-to-end processing of US and Canadian payroll using ADP Workforce Now, ensuring accurate calculation of wages, deductions, taxes, and garnishments in compliance with federal, state, and local regulations as well as Canadian provincial payroll regulations including income tax, CPP, and EI.
• Review and validate payroll data and processing for other international subsidiaries and Employees of Record across various countries.
• Collaborate closely with our People team (HR) to ensure accurate and timely payroll processing, seamless data integration, and clear communication to employees regarding payroll matters.
• Address and resolve employee payroll inquiries and discrepancies promptly and professionally.
• Enter equity grants, terminations, manage option exercise in share works system or equivalent, manage payroll tax related to non-qualified stock options.
• Prepare payroll and equity reports.
• Ensure all payroll operations comply with relevant federal, state, local, and international labor laws, tax regulations, and internal policies.
• Manage payroll compliance, including accurate and timely submission of all required payroll tax filings (e.g., 941, W-2, T4).
• Responsible for state annual reporting and other compliance requirements as needed, including managing and responding to payroll-related audits (internal and external).
• Research and stay current on changes in US, Canadian, and relevant international payroll laws, tax regulations, and statutory requirements.
• Develop and implement payroll policies and procedures to ensure efficiency, accuracy, and compliance.
• Responsible for facilitating external Workers Compensation and 401K audits.
• Identify opportunities for process improvement and automation within the global payroll function.
• Leverage ADP functionalities to optimize payroll processes and reporting.
• Maintain accurate and organized payroll records and documentation.

Requirements

• Bachelor's degree in Accounting, Finance, Human Resources, or a related field.
• Required: Proven expertise in processing payroll across international entities, specifically US and Canada.
• Required: Experience with international payroll, including working with EOR providers and understanding global payroll complexities.
• Strong knowledge of federal, state, and local payroll tax laws and reporting requirements in the US.
• In-depth knowledge of Canadian federal and provincial payroll regulations.
• Advanced proficiency in ADP Workforce Now.
• Proficient in Microsoft Excel (e.g., VLOOKUPs, pivot tables, data analysis).
• Excellent analytical, problem-solving, and organizational skills, with a high level of accuracy and attention to detail.
• Ability to handle confidential information with discretion and integrity.
• Strong communication (written and verbal) and interpersonal skills, with the ability to collaborate effectively with internal and external stakeholders across different time zones.
• Experience working with compliance requests and managing various statutory reporting requirements beyond standard payroll taxes.
• Certifications like CPP (Certified Payroll Professional) are highly preferred

Tech Stack

• C++

Benefits

• Health, dental, and vision care for you and your family
• Life insurance
• Mental wellness coverage
• Fertility and growing family support
• Flex Time Off in addition to company-paid holidays
• Paid family leave, medical leave, and bereavement leave policies
• Retirement saving plans
• Allowance to customize your work and technology setup at home
• Annual professional development stipend