Manage high-level initiatives across executive workflows
Own communication, decision flow, and cross-functional coordination
Bring structure, clarity, and momentum to the business
Lead key areas including executive workflow optimization and communication triage
Coordinate multi-entity project coordination and high-level logistics management

Own and optimize executive workflows, implementing scalable systems for inbox, calendar, and task management to improve efficiency and decision-making.
Design and enforce operating cadences, delegation frameworks, and communication protocols to streamline collaboration across teams and entities.
Manage full-access executive support, including inbox triage, calendar ownership, and prioritization of high-impact activities.
Coordinate complex, multi-party travel logistics and events, ensuring seamless execution across shifting schedules and priorities.
Act as the central point of coordination across multiple business entities, aligning priorities, tracking deliverables, and driving execution.
Lead project management efforts for strategic initiatives, including estate planning, acquisitions, and operational improvements.
Proactively identify operational gaps, bottlenecks, and inefficiencies, implementing solutions without requiring direction.
Serve as a decision-routing hub, ensuring timely responses and appropriate escalation of critical matters.
Maintain strict confidentiality and security across sensitive accounts, utilizing tools like password managers and secure access systems.
Prepare reports, summaries, and updates to keep the CEO informed and positioned to make high-level decisions quickly.

**Qualifications:

5+ years of experience supporting a CEO, founder, or executive in a Chief of Staff or high-level Executive Assistant capacity
Proven experience building systems, workflows, and operational structures in fast-paced or high-growth environments
Exceptional organizational, prioritization, and decision-making skills with the ability to operate independentlyStrong communication skills with the ability to manage stakeholders and drive alignment across teams
Experience managing complex travel logistics, executive communications, and cross-functional projects
High level of discretion and experience handling sensitive information and executive-level access
Comfortable working across multiple time zones and shifting priorities
Experience supporting founders with multiple entities, acquisitions, or scaling operations (preferred)**

Chief of Staff

Key skills