Senior Executive Assistant

Role Overview

• Manage a complex, high-volume calendar, ensuring alignment with priorities and efficient use of time
• Coordinate domestic and international travel, including detailed itineraries and logistics
• Triage incoming communications, including email, and help prioritize and respond as appropriate
• Prepare the CEO for meetings by gathering materials, summarizing key points, and tracking follow-ups
• Draft and send follow-up communications on behalf of the CEO, including with investors and external stakeholders
• Anticipate needs and proactively address issues to ensure smooth day-to-day operations
• Own scheduling and logistics for board meetings and investor interactions
• Coordinate preparation and distribution of board materials
• Track action items and ensure timely follow-up
• Support coordination with external partners, including HR consultants, legal counsel, and other vendors
• Assist with basic HR and administrative processes as needed
• Help manage contracts, documentation, and internal tracking systems
• Act as a central point of coordination across leadership, project managers, and external stakeholders
• Support internal communication and ensure alignment on key activities
• Step in to support ad hoc projects and company needs as they arise

Requirements

• Bachelor's degree in the Life Sciences, Business Operations or relevant field
• 5–8+ years of experience as an Executive Assistant, preferably supporting senior executives in biotech, life sciences, or a high-growth startup environment
• Proven ability to manage complex calendars and prioritize effectively in a fast-paced environment
• Experience supporting board meetings and interacting with investors or senior stakeholders
• Strong judgment and ability to handle sensitive and confidential information with discretion
• Excellent communication skills, both written and verbal
• Highly organized, detail-oriented, and proactive with strong follow-through
• Comfortable working across a range of responsibilities, from administrative tasks to light operational support
• Interest in growing into broader operational responsibilities over time is a plus