Manage a complex, high-volume calendar, ensuring alignment with priorities and efficient use of time
Coordinate domestic and international travel, including detailed itineraries and logistics
Triage incoming communications, including email, and help prioritize and respond as appropriate
Prepare the CEO for meetings by gathering materials, summarizing key points, and tracking follow-ups
Draft and send follow-up communications on behalf of the CEO, including with investors and external stakeholders
Anticipate needs and proactively address issues to ensure smooth day-to-day operations
Own scheduling and logistics for board meetings and investor interactions
Coordinate preparation and distribution of board materials
Track action items and ensure timely follow-up
Support coordination with external partners, including HR consultants, legal counsel, and other vendors
Assist with basic HR and administrative processes as needed
Help manage contracts, documentation, and internal tracking systems
Act as a central point of coordination across leadership, project managers, and external stakeholders
Support internal communication and ensure alignment on key activities
Step in to support ad hoc projects and company needs as they arise
Requirements
Bachelor's degree in the Life Sciences, Business Operations or relevant field
5–8+ years of experience as an Executive Assistant, preferably supporting senior executives in biotech, life sciences, or a high-growth startup environment
Proven ability to manage complex calendars and prioritize effectively in a fast-paced environment
Experience supporting board meetings and interacting with investors or senior stakeholders
Strong judgment and ability to handle sensitive and confidential information with discretion
Excellent communication skills, both written and verbal
Highly organized, detail-oriented, and proactive with strong follow-through
Comfortable working across a range of responsibilities, from administrative tasks to light operational support
Interest in growing into broader operational responsibilities over time is a plus