Media Associate, Brand

Role Overview

• Maintain and update campaign status trackers documenting the status of all live, launching, and ending paid media campaigns.
• Organize and file campaign briefs, approved media plans, and agency trafficking documents to ensure the team has a clear, accessible record of what was planned and approved.
• Maintain proof-of-posting archives — collecting screenshots and delivery confirmations from the agency to document that campaigns launched as planned.
• Assist in organizing campaign assets, creative files, and tagging documentation.
• Monitor key campaign milestones and flag upcoming deadlines or missing agency deliverables to the Associate Manager/ Sr Manager.
• Serve as a supporting day-to-day point of contact for routine agency requests, information gathering, scheduling and document collection.
• Collect weekly / monthly campaign performance data and reporting from the agency, to support campaign performance reviews.
• Track agency deliverable timelines (media plans, reports, invoices) and send proactive reminders when deadlines are approaching.
• Support trafficking setup by preparing spreadsheets, tracking IDs, and QA checklists.
• Support the Manager and Ad Operations team in reviewing agency campaign setup documentation against approved briefs.
• Contribute to the completion of Campaign Launch QA Checklists, verifying that targeting parameters, audience segments, creative tags, and landing page URLs align with the approved Activation Plan.
• Flag any setup issues or inconsistencies to the Associate Manager/Sr Manager for agency follow-up and resolution.
• Log invoices and update budget trackers as media spend is recorded, ensuring documentation stays current and accurate.
• Maintain organized files of invoices and budget documentation to support monthly reconciliation and audit readiness.
• Support budget pacing oversight by maintaining spend logs and surfacing overspend or underspend patterns to the Associate Manager/Manager.
• Track the delivery of creative assets from internal teams to the agency, flagging delays that could impact campaign launch timelines.
• Help coordinate timing and handoffs across internal stakeholders to keep campaigns launching on plan and on strategy.

Requirements

• 1-2 years of experience in marketing, advertising, campaign coordination, or a related role; internship experience considered.
• Strong organizational skills and exceptional attention to detail — comfortable working with multiple campaigns, deadlines, and documents simultaneously.
• Proficiency in Excel or Google Sheets (pivot tables, basic formulas, data organization).
• Clear and professional written and verbal communication skills, including comfortable working with external agency partners.
• Bachelor's degree in Marketing, Business, Communications, Advertising, or related field.
• Exposure to digital advertising channels (e.g., Paid Social, Programmatic Display, Video/CTV, Content Syndication) through coursework, internship, or personal projects.
• Familiarity with how media agencies operate, including concepts like media plans, Insertion Orders, trafficking, and campaign reporting.
• Experience in a B2B marketing environment or interest in enterprise technology marketing.
• Familiarity with project management or workflow tools (e.g., Asana, Smartsheet, Workfront).

Benefits

• For positions in this location, we offer a base pay of $88,400
• $137,000, plus equity (when applicable), variable/incentive compensation and benefits.
• Sales positions generally offer a competitive On Target Earnings (OTE) incentive compensation structure.
• Please note that the base pay shown is a guideline, and individual total compensation will vary based on factors such as qualifications, skill level, competencies, and work location.
• We also offer health plans, including flexible spending accounts,
• a 401(k) Plan with company match,
• ESPP,
• matching donations,
• a flexible time away plan and family leave programs.
• Compensation is based on the geographic location in which the role is located and is subject to change based on work location.