Project Coordinator

Role Overview

• Take detailed meeting minutes and maintain clear, actionable records of discussions.
• Create and manage action lists, ensuring tasks are tracked and followed through to completion.
• Monitor project timelines and deadlines across multiple active projects.
• Follow up with consultants, contractors, and internal team members to ensure progress and accountability.
• Prepare weekly project status reports summarising progress, risks, and outstanding actions.
• Draft and send coordination emails on behalf of the team to maintain clear communication.
• Maintain organised project documentation, files, and records.
• Support day-to-day operational and administrative tasks related to project delivery.

Requirements

• 3+ years of proven experience in a project coordination, operations admin, or executive assistant role.
• Strong written Australian English skills with the ability to draft clear, professional communications.
• Highly organised with excellent attention to detail and the ability to manage multiple projects simultaneously.
• Proactive and self-driven, with the ability to anticipate needs and follow through without constant direction.
• Background in construction, architecture, or interior design environments (preferred).
• Strong time management and prioritisation skills in a fast-paced environment.
• Comfortable working with project tracking tools, spreadsheets, and documentation systems.
• Professional and reliable, with strong accountability in task ownership and follow-ups.