Event Production Specialist

Role Overview

• Assist with the identification and maintenance of assets for events. Load, ship and track inventory going out and coming back from events.
• Accountable for management of asset inventory platform ensuring items are properly checked out and returned upon completion as well as keeping inventory quantities updated.
• Responsible for quality inspection of information entered into Warehouse Inventory Webstores.
• Communicate and coordinate with team based on daily/weekly needs of deliveries and pick-ups.
• Provide direct oversight and coordination of processing and fulfilment associated with inventory and asset services.
• Work with internal departments to ensure creation and shipment of all the necessary marketing materials for the Events.
• Accountable for tracking and reconciling shipment and asset charge backs to correct cost center.
• Maintain warehouse in an organized fashion.
• Maintain the integrity of all assets. Monitor conditions and notify asset owner when items are damaged, need to be cleaned or replaced.
• Ensure company vehicles are up to date on registration & insurance and work with Risk Management on updating any policies as needed.
• Manage and maintain vehicle and statewide asset calendar to ensure no scheduling conflicts.
• Ensure all display assets shipped out for event use is returned back to inventory.
• Manage inventory request, processing and fulfilment within 3-5 business days.
• Manage Inventory Webstore for 5 locations and 10+ different client assets.
• Manage inventory request email inbox.
• Operate forklift when needed for shipments.
• Accountable for production of Field Marketing large scale and high-profile activations in their entirety.
• Support Staffing Specialist with the recruitment and on-site training of brand ambassadors.
• Support Field & Experiential Project Manager on event production from event conception to reconciliation.
• Accountable for event inventory tracking, load in and out at 100%, event production set up and smooth execution.
• Coordinate all logistics for load-in and load-out of events.
• Ensure all event assets and supplies are in place and functioning properly prior to event going live.
• Perform walkthrough with Event Lead prior to start of event to ensure everything is accounted for.
• Communicate with Field Marketing Team to confirm space requirements for each event and offer recommendations for layout and assets that can be utilized.
• Troubleshoot any production issues that arise onsite.
• Assist with preparing post-event reports and sharing with necessary stakeholders.
• Support Experiential Marketing Project Manager and Field Marketing Team with production of large scale events and activations from inception to execution to ensure 100% project completion and success.
• Work with event lead to ensure all logistics are planned and scheduled in a timely manner.
• Manage and report all expenses to ensure to stay within event budget.
• Creative design and development of event layout, using production knowledge and best practices to ensure most efficient layout.

Requirements

• 4+ years related work experience in an analyst role in a logistics environment, event planning/coordination, or managing shipping/receiving processes and inventory control.
• Project Management, event activation management, staffing and execution support.
• High school diploma or GED
• Warehouse & inventory management
• Valid State Drivers License
• Experience in event activation and field management
• Experience with inventory platform development and management
• Previous experience with event staffing support
• Ability to use existing Excel formulas, write Excel formulas, sort data, filter data, create graphs, etc. to analyze data and communicate.
• Demonstrated ability to create PowerPoint based presentations which utilize features such as tables, custom formatting, and animation
• Demonstrated ability in Word to create simple documents including tables and custom formatting
• Demonstrated excellent oral and written communications skills
• Ability to perform moderate to heavy keying

Benefits

• Medical, dental, vision, life and global travel health insurance
• Income protection benefits: life insurance, short
• and long-term disability programs
• Leave programs to support personal circumstances
• Retirement Savings Plan including employer match
• Paid time off, volunteer time off, 10 holidays and 2 well-being days
• Additional voluntary benefits available; and a comprehensive wellness program