Provide high-quality calendar and diary management, ensuring efficient scheduling, prioritisation of meetings, and coordination across multiple time zones.
Handle travel arrangements, both domestic and international, and handle related logistics such as itineraries and expenses
Act as a key point of contact for the Marketing Org and Customer Experience (CX) Org, flagging priority items, and safeguarding time through proactive planning
Coordinate and facilitate Marketing & CX rituals and attend Org/team meetings as needed, taking and circulating notes/actions, tracking follow-ups, and ensuring actions are completed
Collaborate with your Execs & wider Depop teams to assist with preparing materials for presentations, team updates, PR/event briefings, and monthly reports as needed
Support the coordination of internal ceremonies & socials for both the US & London based teams (including workshops, Quarterly Org All Hands, and cross-functional sessions) by handling invites, agendas, materials, and logistics
Partner closely with the wider EA team to ensure aligned support across leadership, including occasional coverage for other Executives due to EA leave
Remain flexible and proactive, chipping in wherever needed, understanding that responsibilities may evolve depending on business needs
Act as the main point of contact and coordinator for visitors to the New York office and also NY/US team visits to London
Partnering closely with the Internal Comms team, supervise the NY workplace experience, ensuring team events and activities are thoughtfully planned and delivered
and consistent with the London team experience
Cultivate an engaging and dynamic environment & culture for NY office employees (including coordinating space bookings, and ensuring rooms are set up with the appropriate layout, signage, materials & refreshments in advance.)
Requirements
Experience as an Executive Assistant, partnering with Executive Team members and working with global / distributed teams
Willingness to accommodate UK working hours alongside US leadership team
Hands-on experience of diary and inbox management for a C-Level professional or VP+
Mac-literate with a good knowledge of G-Suite and Slack
Highly professional, dependable and discrete with excellent judgement
Ability to travel to the NY office regularly/as needed
Previous exposure to workplace experience, operations, facilities management is a bonus
Experience within a similar scale-up technology company or app is highly desirable
Benefits
Health + Mental Wellbeing Choice of two medical plans covered by United Healthcare
HDHP/HSA or PPO + FSA, Dental & Vision
Health Benefit Resources via Sequoia App, One Medical and Health Advocate
Access to additional programs
Headspace Meditation, Legal Shield, and our Employee Assistance Programme (EAP) where you have access to a confidential support network of expert advice 24/7
Disability and Critical Illness Insurance (UNUM)
401(k) Retirement Savings
Work/Life Balance: 22 days annual leave + public holidays
1 company-wide day off per quarter, for you to take some time for yourself and decompress
Impact hours: At Depop, we offer all full-time employees up to the equivalent of 2 days additional paid leave per year to volunteer. We allocate this time in hours to help you engage with your community with ease and flexibility.
Ability to work abroad for 4 weeks per year
Family Life: 18 weeks of paid parental leave for full-time regular employees
Shared parental leave, and paid emergency parent/carer leave
Learn + Grow: Twice yearly development chats and yearly performance reviews
Learning budget
Upskilling our employees with company wide training workshops, materials and resources
Your Future: Life Insurance (financial compensation of 2x your salary)
401(k) Retirement Savings Plan
Depop Extras: Special milestones are celebrated with gifts and rewards!