Administrative Assistant

Role Overview

• Support leadership by managing day-to-day coordination and operational systems.
• Manage project management platforms including ClickUp, Slack, and Notion.
• Create, assign, and monitor internal tasks to ensure timelines, dependencies, and priorities remain aligned.
• Manage internal and client scheduling through Calendly and Google Calendar.
• Serve as liaison between internal teams, freelancers, and vendors to maintain communication and documentation.
• Support bookkeeping coordination and budget tracking.
• Maintain organized records of client agreements, milestones, and contract timelines.

Requirements

• 2–4 years of experience in digital marketing, project coordination, or administrative support.
• Agency or hospitality industry experience is preferred.
• Strong experience managing calendars, inboxes, and project workflows.
• Experience using CRM systems, marketing platforms, and project management tools.
• Excellent written and verbal English communication skills.
• Strong organizational ability with high attention to detail.
• Ability to work independently and proactively in a fast-moving environment.
• Comfortable learning new tools quickly and adapting workflows as needed.

Benefits

• Fully-Remote
• U.S.-Aligned Work Hours
• Opportunity to Strengthen Operational and Digital Marketing Skills