Project Coordinator

Role Overview

• Under project manager supervision, applies project management knowledge, skills, tools, and techniques in supporting the State Accounting Office's (SAO) NextGen Project (Workday Implementation) activities and tasks.
• Responsible for tracking project activities and tasks for a specific business suite or multiple workstreams.
• Scheduling and attending meetings, capturing, and disseminating meeting minutes.
• Receiving project documents and compiling a summary.
• Aiding in the development of communication materials such as emails, newsletters or PowerPoint presentations.
• Updating project schedules and RAID log.
• Coordinates, schedules, and attends project related meetings.
• Transcribes and disseminates project meeting minutes.
• Documents, tracks and receives project documentation and deliverables.
• Send follow-ups as necessary to ensure project activities are completed in a timely manner.
• Shares information and updates with project team members as relevant to project activities.
• Documents and tracks project risks, issues, action items and decisions as part of the project management activities.
• Assist PM in developing necessary documents, presentations or reports.
• Follow-up and track project statuses and update the project tracking system with pertinent information.
• Create project related reports from the project work breakdown structure.
• Work with PMs on documenting project scope and high-level requirements.
• Disseminate information related to project schedules.
• Coordinate NextGen quality review and steering committee meetings.
• Capture notes and action items and disseminate as appropriate.
• Ensure all project related artifacts are stored in the proper location within the NextGen Project SharePoint site.
• Assist in tracking, monitoring, and communicating project-related issues, scope changes, variances and contingencies that may arise during the implementation of the NextGen Project.
• Maintain effective communication and working relationships with project team members.

Requirements

• Bachelor's degree in a related field from an accredited college or university AND One year of IT related experience.
• OR Associate's degree in a related field from an accredited college or university and three years of IT related experience.
• Note: An equivalent combination of education and job specific experience that provided the knowledge, experience and competencies required to successfully perform the job at the level listed may be substituted on a year-over-year basis.
• Prefer experience using Microsoft Project or Microsoft Project Online.
• Experienced in using Outlook, Visio, and the Microsoft Office Suite (Word, Excel, PowerPoint, etc.)
• Excellent written, oral and presentation skills
• Strong organizational, analytical, and problem-solving skills
• Ability to communicate to management, business, and technical personnel
• Ability to work through conflict
• An eye for detail and excellent grammar
• Ability to multi-task

Benefits

• No specific benefits mentioned in the job description