Executive Assistant, Global Specialty

Role Overview

• Manage an extremely active calendar for the CUO, including appointments; filter and prioritize meetings and phone calls; proactively engage with others with minimal oversight.
• Work closely and effectively with the CUO to keep them well-informed of upcoming commitments and responsibilities and ensure full preparation for meetings.
• Prepare and coordinate materials for meetings of significance (i.e. external/internal presentations, Board Meetings, etc.).
• Communicate on behalf of the CUO, providing effective and accurate updates, presentations, and announcements within and outside the organization leveraging the most efficient and effective technologies.
• Establish and maintain executive routines, tracking key initiatives, deliverables, and deadlines for the executive team.
• Serve as a liaison between the CUO, executives and senior leaders, ensuring timely follow-through and execution of strategic priorities.
• Oversee domestic and international travel arrangements, including itineraries, logistics, and expense reporting in compliance with company policies.
• Partner with event planning teams to coordinate executive events, including on-site support as needed.
• Prepare and edit presentation materials and ensure availability.
• As needed, produce ad hoc reports and manage special projects (outline project needs, work with various groups to acquire necessary data, provide analysis and recommendations).
• Handle highly sensitive information and matters at the C-level and Senior Leadership with a mature, sophisticated approach to information security, data privacy, and confidentiality—exercising sound judgment, tact, and discretion while recognizing time-sensitive implications.
• Build rapport and relationships with domestic and international employees and all functional partners, as well as the administrative assistant community representing the executive office with professionalism.
• Develop best practices for other administrative staff within Global Specialty and serve as a leader and role model within that administrative community.

Requirements

• 8+ years of progressively responsible administrative or executive support experience, including direct support to senior executives (SVP/EVP or equivalent).
• Demonstrated experience managing highly complex executive calendars, travel, and expenses in a fast‑paced, high‑visibility environment.
• Proven ability to operate with high autonomy, sound judgment, and minimal direction.
• Exceptional organizational, prioritization, and problem‑solving skills.
• Experience handling highly sensitive and confidential information with discretion and professionalism.
• Strong executive presence, emotional intelligence, and the ability to influence and partner effectively across senior leadership and enterprise stakeholders.
• Advanced proficiency with Microsoft 365 tools (Outlook, Teams, SharePoint, PowerPoint, Excel).
• Ability to thrive in a fast‑paced, high‑visibility, and confidential environment.

Benefits

• short-term or annual bonuses
• long-term incentives
• on-the-spot recognition