Senior Administrative Business Partner – AI and ML Platforms

Role Overview

• Independently manage high-level scheduling, project coordination, and large-scale event logistics.
• Act as a process innovator, identifying and implementing improvements to administrative workflows while managing complex financial processes
• including purchase orders in myBuy, invoice processing, and accruals.
• Take full ownership of initiatives from conception to completion.
• Navigate operational challenges and design solutions that optimize team efficiency.
• Manage critical relationships with internal and external stakeholders to ensure seamless communication and represent the team’s interests at all levels.
• Handle high-complexity tasks such as intricate international travel arrangements via Concur, visa applications, and on-site agendas.
• Oversee distribution lists through CIDM and lead the planning for major team off-sites, all-hands, and workshops.
• Apply advanced proficiency in office management and project tools to meet operational goals.

Requirements

• Experience in high-level scheduling, project coordination, and large-scale event logistics.
• Proven ability to drive initiatives from initiation to completion with full autonomy.
• Skilled in stakeholder relationship management.
• Expertise in specialized tools (such as myBuy and Concur, or similar platforms) for financial operations and complex international travel logistics.
• Demonstrated success in identifying and refining operational workflows to significantly increase team efficiency.
• Proven ability to maintain high accuracy while effectively managing high-density workloads and rapidly shifting priorities.
• Full professional proficiency in English.

Benefits

• Employment contract (Umowa o pracę).
• Annual bonus payment based on your performance.
• Private healthcare ( LuxMed packages).
• Group life insurance (UNUM).
• Multisport.
• Recharge Fridays (2 Fridays off per quarter).
• Take Time Program (up to 3 months of leave to use for any purpose).
• Flex Location (possibility to perform our work from different places in the world for a certain period of time).
• Take Time for Charity (additional paid leave of maximum 2 weeks to engage in the charity action of your choice).
• Stock share purchase additions.
• Yearly sales of company equipment and many more!