Coordinate, process, and track all internal and external agreements, including developing and maintaining a real-time Annual Agreements Plan that tracks agreements across their full lifecycle from development through close-out.
Prepare, submit, and facilitate agreement packages through administrative review, legal clearance, and allotment processes, while providing technical assistance to NOAA federal managers and staff to ensure compliance with legal and financial requirements.
Coordinate with Budget Team on incoming funds for grants and agreements to ensure funds are properly received, obligated, and expended in accordance with federal regulations, appropriations, and policies.
Support office operations by overseeing purchasing activities, assisting with on-site facility requests, maintaining internal tracking systems and databases, and collecting data to support reporting and data calls.
Serve as a backup travel approver and provide general travel coordination support; familiarity with the E2 travel system is a plus.
Collaborate across divisions and with internal and external partners to support efficient, organized, and compliant business operations.

Bachelor’s degree and at least 4 years of relevant experience, or a H.S degree and 8 years experience.
Demonstrated experience developing and managing agreement tracking systems (e.g., spreadsheets, databases) and maintaining accurate, real-time records.
Knowledge of federal funding processes, including administrative review, legal clearance, allotment, and budget execution coordination.
Strong proficiency in Google Workspace (especially Sheets) and/or Microsoft Office for tracking, reporting, and data management.
Proven ability to collaborate effectively with federal staff, budget personnel, and cross-divisional teams, while providing clear and professional communication.
Ability to work independently in a small team environment, manage multiple priorities, and follow and improve standard operating procedures.
Eligibility to pass a National Agency Check with Inquiries (NACI).

Comprehensive healthcare for the employee at no monthly cost
Healthcare benefit covers medical, prescription drug, dental, and vision
Personal Time Off (PTO) Policy plus paid holidays
Highly competitive compensation plan regularly calibrated against industry and location benchmarks
401(k) retirement plan with company-matching
Employee Stock Ownership Plan (ESOP) – we’re all company owners!
Flexible spending accounts
Employee assistance program (EAP)
Short
and long-term disability insurance
Life and accident insurance
Tuition assistance/Training/Workforce improvement reimbursement per year
Spot bonuses for exceptional performance
Annual Employee Recognition Awards with bonuses
Employee Referral Program
Free centralized, self-directed Learning Management System to learn at your own pace
Personalized career growth plans for every employee

Business Operations Coordinator

Key skills