Paralegal

Role Overview

• Open and manage motor vehicle accident case files from intake through settlement or trial preparation.
• Maintain accurate and organized case records in the firm’s case management system (Filevine).
• Track deadlines, statutes of limitations, and litigation calendars to ensure timely case progression.
• Coordinate with clients, medical providers, insurance adjusters, and opposing counsel.
• Draft and send correspondence, authorization forms, and status updates to clients and third parties.
• Handle 50-100 cases at any given time with at least 50% focus on motor vehicle accident cases.
• Demand drafting with attorney oversight while maintaining maximum self-sufficiency.
• Request, obtain, and organize medical records, bills, and lien information from providers.
• Review and summarize medical records to identify treatment timelines, diagnoses, and gaps in care.
• Track outstanding records requests and follow up with providers to ensure timely receipt.
• Coordinate with medical lien holders and health insurers regarding outstanding balances.
• Prepare medical chronologies and treatment summaries for attorney review.
• Communicate with insurance adjusters and medical providers for record acquisition.
• Draft demand packages, including demand letters, medical summaries, and supporting documentation.
• Calculate special damages, including medical bills, lost wages, and out-of-pocket expenses.
• Submit demands to insurance carriers and track response deadlines.
• Assist attorneys with negotiation support, counter-demand drafting, and settlement documentation.
• Prepare settlement statements, closing documents, and disbursement calculations Insurance & Investigation.
• Identify and confirm applicable insurance coverage, including liability, UM/UIM, MedPay, and PIP.
• Request and review police reports, accident reconstructions, and property damage documentation.
• Obtain photographs, witness statements, and other evidence relevant to liability.
• Communicate with insurance adjusters to open claims, confirm coverage, and track claim status.
• Assist with preparation of pleadings, discovery requests, and responses under attorney supervision.
• Summarize depositions, medical expert reports, and accident reconstruction materials.
• Organize and maintain trial binders, exhibit lists, and case chronologies.
• Serve as a primary point of contact for clients throughout the life of their case.
• Provide regular status updates and respond to client inquiries in a professional and timely manner.

Requirements

• 3 to 5 years of U.S. paralegal experience (candidates with fewer years of experience will also be considered).
• Exposure to motor vehicle accident or personal injury cases for U.S.-based law firms is advantageous.
• Demonstrated experience managing personal injury files from intake through demand and settlement is a plus.
• Experience using Filevine or similar tools is advantageous, as training can be provided for candidates.
• Understanding of the motor vehicle claims process, including liability, UM/UIM, MedPay, PIP, and lien resolution, is desirable; full expertise is not required.
• Experience requesting, reviewing, and summarizing medical records and billing documentation is helpful, but on-the-job learning is supported.
• Ability to draft demand letters, settlement packages, and client correspondence independently is advantageous.
• Experience with insurance carrier communications and adjuster workflows.
• Organizational skills and ability to manage a high-volume caseload with competing deadlines.
• Good written and verbal communication skills.

Nice-to-Have Qualifications

• Experience with litigation support, including discovery, deposition summaries, and trial prep
• Familiarity with Medicare/Medicaid Secondary Payer rules and lien resolution processes
• Experience with e-filing systems and court rules in relevant jurisdictions
• Exposure to mass tort or multi-plaintiff case management
• Experience working in or with legal marketing companies or case acquisition environments
• Paralegal certificate or relevant legal education
• Bilingual (English/Spanish) a plus