Executive Assistant

Role Overview

Core Mission Act as a force multiplier to the CEO.

Your role is to remove bottlenecks, accelerate execution, and ensure key priorities move forward consistently—without the need for constant oversight.

You will take end-to-end ownership of lead generation, outreach, research, and operational execution, driving impact across multiple areas of the business.

Executive Support & Operations

• Manage calendar, inbox, priorities, and follow-ups independently with minimal supervision
• Ensure seamless communication with no missed deadlines or unresolved issues
• Proactively identify needs and address problems before they arise

Lead Generation & Outreach

• Develop targeted lead lists utilizing tools such as Apollo, RocketReach, Hunter.io, and LinkedIn
• Validate and cleanse data using ZeroBounce or comparable tools
• Initiate and manage outbound campaigns through Lemlist or similar platforms
• Monitor performance metrics and continually optimize campaign outcomes

Marketing & Campaign Execution

• Handle email campaigns from start to finish—including list building, copywriting, sequencing, and reporting
• Compose or enhance messaging that encourages responses rather than just sending emails
• Maintain CRM data cleanliness and ensure accuracy at all times

Research & Strategic Support

• Prepare briefs, research presentations, and partnership dossiers efficiently and accurately
• Collect insights from various platforms and integrate them into actionable recommendations

Coordination & Execution

• Collaborate with vendors, legal teams, and internal departments to advance tasks
• Manage contract preparation, follow-ups, and ensure timely completion
• Oversee logistics for podcasts and events, including guest sourcing, outreach, scheduling, and setup

Requirements

What Success Looks Like (Non-Negotiables)

• You work autonomously and present solutions—not just questions
• You deliver measurable outcomes daily, not just activity updates
• You respond to all communications within the same day
• You keep systems, trackers, and CRM updated in real time
• You identify risks early and resolve them before escalation

Requirements

• At least 3 years of experience as an Executive Assistant or in Operations/Marketing Support
• Hands-on experience with tools like Apollo, RocketReach, Hunter.io, LinkedIn, ZeroBounce, Lemlist, or similar
• Strong knowledge of outbound marketing, lead generation, and CRM management
• Proven ability to work independently with minimal supervision
• Proficiency in Google Workspace, Notion, Zoom, and Canva
• Comfortable using AI tools to improve productivity and output quality
• Excellent written and verbal communication skills in English

Nice to Have

• Experience supporting U.S.-based executives
• Background in SaaS, telecommunications, or restaurant technology
• Proven track record managing outbound campaigns with measurable results

Tech Stack

• Apollo

Benefits

Compensation & Benefits

• Attractive salary in USD, competitive within the LATAM market
• Incentives based on performance outcomes rather than activities
• Paid vacation and recognition of local holidays
• Opportunities for career advancement within a rapidly growing company

Work Schedule

• Full-time position (8 hours per day)
• Required to have work hours overlapping with U.S. Central Time (Dallas)
• Shift may be evening or night, depending on your location

How We Evaluate Candidates

• We focus on results rather than experience.
• Please include specific performance metrics from previous campaigns or roles when applying:
• Such as response rates, meetings scheduled, pipeline created, or revenue impacted
• Generic applications without these details will not be reviewed.