Events Manager

Role Overview

• Plan, organize, and oversee the registration process for all Florida Realtors Events.
• Own cross-departmental coordination by establishing clear processes and communication pathways with Communications, Marketing, IT, Public Policy, Education, and Leadership teams to ensure events are aligned in messaging, logistics, and deliverables.
• Use Asana and other project management tools to track timelines, deadlines, deliverables, dependencies, and approvals for all events and meetings.
• Master all Meeting Services functions including logistics, room sets, food & beverage coordination, audiovisual needs, vendor sourcing, signage requirements, and internal customer support to contribute to smooth department operations.
• Host and manage high-visibility virtual sessions including statewide Zoom events, member forums, leadership briefings, and committee meetings—ensuring professionalism, technical readiness, and participant ease.
• Manage relationships with external partners including registration vendors, technology providers, venues, and temporary staff—ensuring strong contract performance, accountability, and service excellence.
• Contribute to post-event evaluations by gathering metrics, feedback, and lessons learned—then helping translate them into actionable improvements.
• Develop deep operational knowledge of all recurring Florida Realtors events—Annual Convention & Trade Expo, Great American Realtor Days, Leadership Retreats, Governance Meetings, and more—to serve as a reliable support and backup to the Director and colleagues.
• Identify and implement process improvements through technology enhancements, automation opportunities, attendee experience upgrades, and workflow efficiencies.
• Serve as a strategic partner to the Director of Meeting Services, providing analytical insights, supporting department-wide planning, and contributing recommendations that enhance efficiency, member experience, and event impact.

Requirements

• Bachelor’s degree in hospitality management, communications, business administration, or related field required.
• Minimum of 5 years of progressive experience in event planning and logistics; experience in association or nonprofit settings a plus.
• Proven track record managing large-scale conferences, meetings, or corporate events.
• Experience negotiating vendor contracts and managing budgets effectively.
• Proficiency with Microsoft Office Suite; experience with event management systems or CRM databases is preferred.
• Experience with IMIS Association Management System, ChatGPT, and or Asana Project Management Software is a plus.
• Exceptional organizational, communication, and problem-solving skills.
• Ability to manage multiple projects simultaneously with high attention to detail and follow-through.
• Strong interpersonal skills with a customer-service mindset and professional demeanor.
• Flexibility regarding evolving job duties and expectations.
• Ability to understand processes and how they can evolve.
• Have the technical skill to learn critical software applications.
• Represent Meeting Services with professionalism when interacting with members, vendors, internal teams, and senior leadership.
• Champion a calm, solutions-oriented demeanor in high-pressure or fast-paced environments, modeling professionalism in interactions with staff, members, and leadership.
• This role requires occasional pre-planned (advance notice) travel throughout Florida for on-site event management.
• This role requires occasional pre-planned (advance notice) work on evenings, weekends, and extended hours during major events or conference periods.
• This role requires the ability to lift at least 30 pounds and assist with event setup as needed.

Benefits

• Rewarding 401k plan with 6% company match, fully vested
• Free medical insurance for you as an employee
• Availability of dental, vision, FSA, disability coverage, company-paid life insurance, EAP, and more
• Flexible work environment
• Generous paid vacation days, sick days, and 9 company holidays
• Vacation buy-back plan
• Opportunities for ongoing education
• Possible $5,000 grant on the purchase of your first home
• And a whole lot more!