Sales Contract Administrator

Role Overview

• Oversee the full contracting process, ensuring timely, accurate execution of sales contracts from initiation to completion.
• Ensure precise data entry of contracts and pricing information into the contract management system, driving continuous progress through the workflow.
• Maintain and track all contracts and broker documents across platforms, ensuring accessibility and organization.
• Assist in the integration of new products and process improvements with a focus on ensuring contract administration aligns with evolving business strategies.
• Interpret and ensure accurate implementation of contract terms, ensuring all obligations are met and contractual language is clear.
• Regularly update and maintain sales contract templates to ensure they are up to date and compliant with best practices.
• Identify potential risks, ambiguities, and areas for improvement in contracts to protect the business and foster long-term relationships.
• Maintain detailed records of contracts, amendments, and renewals, ensuring accurate reporting, retrieval, and audit readiness.
• Assist in managing the approval process for contract modifications and renewals, including handling redlines and revisions with precision.
• Work closely with legal, sales, and finance teams, identifying areas where contracts fail to align with overall business objectives and regulatory requirements.
• Provide regular updates to internal teams (Sales Operations, Commercial Legal, Operations) as well as external customers, ensuring all parties are informed throughout the process.
• Identify opportunities to optimize and streamline contract management workflows, enhancing efficiency across the team.
• Generate insightful reports on contract status and performance metrics to support sales and leadership decision-making.
• Ensure timely and accurate communication with brokers, confirming fee structures and verifying payments.
• Collect and verify critical broker documentation, including agency licenses and signed referral agreements, ensuring compliance with company policies

Requirements

• Bachelor’s degree or equivalent experience.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Ability to work independently and manage multiple tasks efficiently.
• Proactive problem-solving skills and the ability to analyze complex information.
• Effective cross-functional communicator across multiple lines of business
• Previous experience in contract administration or a related field (extra credit).
• Familiarity with Agiloft or other contract lifecycle management software (extra credit).
• Familiarity with Salesforce or similar CRM software (extra credit).
• Experience working with legal or compliance teams (extra credit).
• Knowledge of relevant laws and regulations related to contract law (extra credit).

Benefits

• alternative medicine coverage
• generous PTO
• up to 16 weeks paid parental leave
• paid holidays
• 401k program
• transportation perks
• education reimbursement
• paid paw-ternity leave