Document Manager, Proposal Writer

Role Overview

• Support revenue growth through the creation, management, and execution of high‑quality proposals, contracts, and business documentation.
• Lead the end-to-end development of responses to RFPs, RFQs, RFIs, and other bid requests (commercial and federal).
• Collaborate with sales, engineering, legal, and leadership to gather content and ensure accurate, compelling responses.
• Maintain and continuously improve a proposal content library (templates, boilerplate, case studies, resumes, etc.).
• Ensure all submissions meet compliance requirements, deadlines, and formatting standards.
• Tailor messaging to align with customer requirements, evaluation criteria, and iT1 value propositions.
• Own the contract lifecycle process from draft through execution and renewal.
• Coordinate and manage redline reviews between internal stakeholders and external parties.
• Track contract status, approvals, and execution timelines.
• Ensure proper version control, document storage, and audit readiness.
• Partner with legal and sales leadership to mitigate risk and ensure compliance.
• Maintain accurate and up-to-date records in CRM (e.g., Salesforce) for proposals, contracts, and opportunities.
• Track key milestones such as submission dates, contract execution, and renewal timelines.
• Generate reports and dashboards related to pipeline support, proposal activity, and contract status.
• Develop and document standard operating procedures (SOPs) for proposal and contract workflows.
• Identify opportunities to improve efficiency, turnaround time, and win rates.
• Ensure compliance with ISO 9001:2015 as it pertains to document management.

Requirements

• 3–7+ years of experience in proposal writing, contract management, or document management.
• Proven experience responding to RFPs/RFQs, including complex and deadline-driven submissions.
• Strong writing, editing, and proofreading skills with high attention to detail.
• Experience coordinating cross-functional teams (sales, legal, technical).
• Familiarity with CRM systems (Salesforce preferred) and document management tools.
• Ability to manage multiple projects simultaneously in a fast-paced environment.
• Experience with federal/government contracting and compliance requirements.
• Knowledge of IT solutions, VAR/reseller environments, or technology services.
• Familiarity with tools such as Salesforce, Linksquares, DocuSign, or similar platforms.
• Understanding of contract terms, redlining, and negotiation processes.
• Familiarity with ISO standards and regulatory frameworks.
• Experience with project management methodologies.

Benefits

• Medical, dental, and vision benefits with highly subsidized premiums
• Two weeks accrued paid time off in your first year, with increasing PTO as tenure increases, and most major holidays off
• 401(k) Plan with employer match
• Onsite Fitness Center
• Onsite Monthly Massages