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Document Manager, Proposal Writer at iT1 | JobVerse
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Document Manager, Proposal Writer
iT1
Remote
Website
LinkedIn
Document Manager, Proposal Writer
Arizona, United States of America
Full Time
2 weeks ago
No Visa Sponsorship
Apply Now
Key skills
Version Control
Salesforce
CRM
Leadership
Project Management
Negotiation
Sales
About this role
Role Overview
Support revenue growth through the creation, management, and execution of high‑quality proposals, contracts, and business documentation.
Lead the end-to-end development of responses to RFPs, RFQs, RFIs, and other bid requests (commercial and federal).
Collaborate with sales, engineering, legal, and leadership to gather content and ensure accurate, compelling responses.
Maintain and continuously improve a proposal content library (templates, boilerplate, case studies, resumes, etc.).
Ensure all submissions meet compliance requirements, deadlines, and formatting standards.
Tailor messaging to align with customer requirements, evaluation criteria, and iT1 value propositions.
Own the contract lifecycle process from draft through execution and renewal.
Coordinate and manage redline reviews between internal stakeholders and external parties.
Track contract status, approvals, and execution timelines.
Ensure proper version control, document storage, and audit readiness.
Partner with legal and sales leadership to mitigate risk and ensure compliance.
Maintain accurate and up-to-date records in CRM (e.g., Salesforce) for proposals, contracts, and opportunities.
Track key milestones such as submission dates, contract execution, and renewal timelines.
Generate reports and dashboards related to pipeline support, proposal activity, and contract status.
Develop and document standard operating procedures (SOPs) for proposal and contract workflows.
Identify opportunities to improve efficiency, turnaround time, and win rates.
Ensure compliance with ISO 9001:2015 as it pertains to document management.
Requirements
3–7+ years of experience in proposal writing, contract management, or document management.
Proven experience responding to RFPs/RFQs, including complex and deadline-driven submissions.
Strong writing, editing, and proofreading skills with high attention to detail.
Experience coordinating cross-functional teams (sales, legal, technical).
Familiarity with CRM systems (Salesforce preferred) and document management tools.
Ability to manage multiple projects simultaneously in a fast-paced environment.
Experience with federal/government contracting and compliance requirements.
Knowledge of IT solutions, VAR/reseller environments, or technology services.
Familiarity with tools such as Salesforce, Linksquares, DocuSign, or similar platforms.
Understanding of contract terms, redlining, and negotiation processes.
Familiarity with ISO standards and regulatory frameworks.
Experience with project management methodologies.
Benefits
Medical, dental, and vision benefits with highly subsidized premiums
Two weeks accrued paid time off in your first year, with increasing PTO as tenure increases, and most major holidays off
401(k) Plan with employer match
Onsite Fitness Center
Onsite Monthly Massages
Apply Now
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