Collect and organize variable payroll entries (commissions, bonuses and deductions) by consolidating spreadsheets and documents, supporting monthly payroll processing.
Assist in document verification for hires, transfers and promotions, checking completeness of data and forms and ensuring correct updates to employee records.
Support the onboarding process by cleansing and verifying data for submission to eSocial, contributing to data consistency.
Provide support for work schedule and electronic timekeeping management, advising leaders on correct data entry and assisting in the calculation of overtime, schedules and the time-bank (bank of hours).
Organize documents and evidence for audits and inspections, ensuring agility and transparency in responding to requests.
Populate databases for HR metrics by entering personnel movement information to support the consolidation of reports.
Assist in checking salary tables and benefits, comparing data with current policies and identifying basic discrepancies.
Organize collective bargaining agreements and union accords, keeping the digital repository up to date for consultation.
Support the creation and tracking of purchase requisitions, contributing to the procurement and provision of employee benefits.
Assist in the preparation and organization of departmental statements and reports.

High school diploma.
Experience with administrative routines and document organization.
Basic knowledge of Microsoft Office (Excel, PowerPoint and Word).
Technical education or currently enrolled in a degree in Administration, Human Resources, Accounting or related fields.
Familiarity with corporate systems such as SAP and ticketing platforms (ServiceNow).
Knowledge of labor legislation.
Basic Power BI skills.

HR Administrative Assistant

Key skills