Administrative Assistant – Part-Time, 16 Hours/Week

Role Overview

• Prepares purchase requisitions, receives invoices and matches them to purchase orders, ensures accuracy and completeness; compliance to controls; monitors billed items to ensure that they are approved following established processes.
• Prepares payment uploads; prepares financial reports, reviews purchasing card statements.**Keeps track of all materials and services to see that they have been received or performed.**Maintains a follow-up file on back orders.
• Maintains finance files.
• Under the direction of the FM, communicates frequently with vendors, and contractors.
• Assists with the establishment of vendors.
• May prepare contracts and verify insurance documentation.
• Maintains computer databases: Purchase Orders, Work Orders, Preventive Maintenance Schedules, Employee; Facility records.
• Performs clerical/secretarial duties such as typing correspondence and reports; takes minutes at meetings if requested, enters computer data; maintains files; answers telephones; handles in-coming and out-going mail; creates work orders; processes purchase requisitions and orders; attends required training meetings.
• Compiles, produces, and uploads or mails various reports to the area office or stake leaders.
• Manages office operations including: equipment function, supplies, administration filing, telephone messages etc.
• Other duties as assigned by the Facility Manager.

Requirements

• Two years post high school education. Five years diverse clerical experience or equivalent demonstrating the following skills: Computer skills and experience including Windows, Microsoft Applications, and aptitude to learn other software applications as needed.
• Communications skills, including professional phone etiquette and effective business writing.
• Basic business accounting skills, including understanding of invoices, purchase orders, and contracts.
• Organizational skills including filing, scheduling, time management and prioritization.
• Ability to communicate effectively and courteously with all individuals, including priesthood leaders**managers, fellow employees and vendors.
• Strong and proven customer service experience.
• German and English professional level is required, written and spoken.

Benefits

Please note that this job posting may close at any time without prior notice. Find out more about the many benefits of Church Employment at https://careers.churchofjesuschrist.org.