Invoice Processing: Invoice all customers upon order completion, including uploading the invoice to third party platforms such as Coupa, Ariba, and Vendor Cafe
Apply payments received using remittances handling customer queries via email
Sending Payment reminders for overdue invoices
Vendor Management: Maintaining relationships with suppliers, resolving payment discrepancies, and handling vendor inquiries
Expense Reconciliation: Reconciling invoices with purchase orders and receipts to ensure accuracy
Payment Processing: Initiating and coordinating payments to vendors, including checks, electronic transfers, and ACH payments
Financial Reporting: Preparing reports on accounts payable activities, including outstanding balances, cash flow projections, and aging reports
Expense Tracking: Monitoring and controlling company expenses by evaluating payment terms and negotiating discounts with vendors
Problem Resolution: Identifying and resolving issues related to accounts payable, such as disputes, late payments, or missing documentation
Ad hoc tasks aligned with those mentioned above

Bachelor's degree in Accounting, Finance, Business Administration, or a related field
1-3 years of Accounts Payable and/or General Accounting experience, or equivalent
Strong verbal, written, and English communication skills
Ability to work overnight/graveyard shifts in Philippine time or within US operating hours
Proficiency in most Microsoft Office Applications, databases, and accounting software
Strong working knowledge using Excel, pivot tables, advanced formulas, etc.
Proficiency in using accounting software and tools, such as QuickBooks and Zoho Books.
In-depth understanding of accounts payable principles, accounting standards, and account reconciliation
Maintaining high accuracy in financial records and attention to detail in every aspect of the job
Managing and prioritizing multiple tasks to meet payment deadlines

Accounting Specialist

Key skills