Own and audit recurring internal and external meetings on the CEO's calendar
Coordinate with internal leads to manage invites and digital meeting links
Proactively identify and resolve scheduling conflicts, communicating alternatives to department heads and key stakeholders
Manage end-to-end logistics for quarterly leadership sessions, including venue coordination and hospitality
Own logistics and multi-stakeholder coordination for quarterly governance sessions
Handle registration, flights, hotels, and on-site scheduling for major industry events and professional forum engagements
Manage communication across Slack channels
Maintain secure credential management via a dedicated password vault
Leverage Google Workspace (Calendar, Drive) at an expert level for scheduling and resource management
Operate with a high degree of independence, consulting internal EA procedures and documentation before escalating
Partner with designated business leads on decisions that require strategic input

Proven experience supporting C-suite executives in a fast-paced, high-demand environment
Strong experience managing complex calendars, travel, and multi-stakeholder coordination
High level of discretion and professionalism when handling sensitive information
Exceptional organizational skills and attention to detail
Ability to operate independently and prioritize effectively
Experience supporting executive teams during periods of transition or change
Comfort managing international travel and cross-time-zone scheduling
Strong communication skills with the ability to work across senior stakeholders

Home office stipend, phone and internet reimbursement, coworking membership
Virtual and in-person team bonding (lunches, events, competitions)
Competitive geo-neutral pay in the U.S.
Annual reviews to ensure equity and market alignment
Standardized bonus or commission structure
401(k) with employer contributions
Equity opportunities
Comprehensive medical, dental, vision, disability, and life insurance for employees and dependents
100% premium coverage for individuals on high-deductible plans
24/7 Virtual Care and Employee Assistance Program
Employer-funded HSA contributions and other pre-tax benefits
Quarterly wellness stipend and free Headspace subscription
4+ weeks of PTO, plus paid sick and mental health days
13 paid holidays with the option to swap for personal days
Up to 16 weeks of fully paid parental leave
Transparent pathways for internal mobility and promotion
Bi-annual performance reviews, team workshops, and leadership training
Unlimited access to Coursera and O’Reilly
2 additional PTO days annually for learning and development
Commitment to equity and valuing diverse perspectives
Agile, founder-led company focused on collaboration and innovation

Interim Executive Assistant to CEO

Key skills