Human Resource Generalist – Onboarding, Compliance

Role Overview

• Manage and execute the end-to-end onboarding process for all new hires from offer acceptance through first 90 days
• Develop, schedule, and facilitate engaging orientation sessions introducing company culture, policies, procedures, and benefits
• Serve as the primary point of contact for new employees, providing guidance and support throughout onboarding
• Coordinate onboarding timelines and ensure completion of all pre-employment and new hire requirements
• Partner with hiring managers to ensure role readiness, onboarding plans, and smooth team integration
• Track onboarding progress and follow up with new hires and managers to ensure successful assimilation
• Continuously evaluate and improve onboarding processes to enhance efficiency and employee experience
• Ensure all onboarding activities are completed accurately, timely, and in alignment with company standards
• Oversee completion, verification, and storage of I-9 documentation in compliance with federal regulations
• Administer E-Verify processes accurately and within required timelines
• Initiate, monitor, and review background checks, ensuring timely completion and issue resolution
• Ensure compliance with federal, state, and local employment laws and internal policies
• Maintain organized, secure, and audit-ready employee records and documentation
• Support internal and external audits related to onboarding and employment compliance
• Stay current on regulatory changes and update processes as needed
• Review and distribute offer letters, employment agreements, and new hire documentation
• Maintain accurate and up-to-date employee records within HRIS systems
• Perform data entry, audits, and regular system updates to ensure data integrity
• Assist in developing and maintaining HR templates, forms, and standard operating procedures
• Support reporting and documentation needs related to onboarding and HR operations
• Utilize and manage HR systems such as Rippling and Smartsheet to track onboarding workflows and tasks
• Collaborate with IT to ensure timely provisioning of equipment, system access, and credentials for new hires
• Troubleshoot onboarding system issues and provide support to employees and managers
• Identify opportunities to automate workflows and improve efficiency through HR technology
• Support HRIS enhancements, integrations, and system updates
• Coordinate welcome kits, onboarding materials, and first-day logistics to create a positive first impression
• Facilitate office tours (virtual or in-person) and onboarding check-ins
• Gather feedback from new hires to continuously improve the onboarding experience
• Partner with leadership and HR to enhance employee engagement during the onboarding period

Requirements

• Bachelor’s degree in Human Resources, Business, or a related field OR A recognized HR certification such as PHR, SPHR, SHRM-CP, or SHRM-SCP OR Equivalent professional recruiting experience
• Minimum of 5 years of recruiting experience
• Knowledge of onboarding processes, employee lifecycle, and best practices
• Knowledge of federal, state, and local employment laws, including I-9 and E-Verify requirements
• Knowledge of background check procedures and compliance standards
• Knowledge of Human Resource Information Systems (HRIS) and data management practices
• Knowledge of HR documentation, recordkeeping, and audit requirements
• Knowledge of employee experience principles and onboarding engagement strategies
• Strong organizational and time management skills with the ability to manage multiple onboarding workflows simultaneously
• Attention to detail and accuracy in handling compliance documentation and employee records
• Effective verbal and written communication skills for interacting with new hires and cross-functional teams
• Proficiency in HR systems such as Rippling, Smartsheet, or similar platforms
• Problem-solving and critical thinking skills to address onboarding and compliance issues
• Data entry and reporting skills with a focus on maintaining data integrity
• Ability to manage end-to-end onboarding processes independently and efficiently
• Ability to maintain strict confidentiality and handle sensitive employee information
• Ability to interpret and apply employment laws and compliance requirements
• Ability to work in a fast-paced, deadline-driven environment with competing priorities
• Ability to collaborate effectively with HR, IT, hiring managers, and leadership
• Ability to identify process improvement opportunities and implement solutions
• Ability to adapt to new technologies, systems, and evolving HR practices
• Ability to provide a high level of customer service and support to new employees

Benefits

• Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)
• Dental and vision plans
• Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26
• 401k with company match and self-directed brokerage account option
• PTO including additional paid time off during the last week of the year
• Company paid life insurance coverage for employees and their eligible dependents
• Short and long-term disability, AD&D coverage
• Professional development opportunities, tuition reimbursement and professional licensing assistance
• Paid parental leave after one year of employment