Project Manager

Role Overview

• Provide daily administrative and operational support to the Construction Manager
• Act as the central coordination point between office, supervisors, and trades
• Assist in managing multiple residential construction projects simultaneously
• Maintain and update Buildertrend daily with accurate project information
• Ensure all project data, selections, variations, and documentation are current
• Upload and track schedules, variations, and project progress updates
• Monitor tasks, deadlines, and workflows within Buildertrend
• Review project budgets for accuracy and alignment with scope
• Prepare, issue, and track purchase orders to trades and suppliers
• Ensure all purchase orders include:
• Correct scope of work
• Pricing and quantities
• Site details and timelines
• Maintain accurate records of all issued purchase orders
• Flag discrepancies or potential cost overruns to the Construction Manager
• Maintain and update construction schedules in coordination with supervisors
• Ensure trades are booked in accordance with project timelines
• Confirm trade availability and proactively manage scheduling conflicts
• Coordinate material deliveries to align with site progress
• Monitor critical path items to avoid delays
• Conduct daily check-ins with site supervisors
• Track project progress and identify potential issues early
• Ensure supervisors are supported with required documentation and scheduling
• Follow up on outstanding tasks, delays, or site requirements
• Liaise with trades and suppliers to confirm bookings and delivery timelines
• Ensure materials are ordered and delivered on time
• Verify that all trade instructions and documentation are clear and complete
• Maintain strong working relationships with subcontractors
• Review, collect, and file supervisor checklists and site documentation
• Ensure all required forms, checklists, and reports are completed accurately
• Maintain organised digital records for each project
• Ensure compliance with company processes and quality standards
• Identify gaps or inefficiencies in processes and suggest improvements
• Ensure consistency across all project documentation and workflows
• Support continuous improvement in systems such as Buildertrend

Requirements

• 2+ years of proven experience in construction project coordination or administration
• Strong working knowledge of Buildertrend (or similar construction software)
• Excellent organisational and time management skills
• High attention to detail and accuracy
• Strong written and verbal communication skills
• Ability to manage multiple projects and priorities simultaneously
• Experience working with residential construction projects (Desirable)
• Understanding of construction sequencing and trade coordination (Desirable)
• Experience with budgeting, cost tracking, and purchase orders (Desirable)
• Highly proactive and self-motivated (Personal Attributes)
• Strong problem-solving mindset (Personal Attributes)
• Reliable and consistent in daily follow-through (Personal Attributes)
• Able to work independently while staying aligned with the team (Personal Attributes)
• Professional and confident in communication with trades and supervisors (Personal Attributes)
• Buildertrend always up to date and accurate (Performance Expectations)
• No delays caused by scheduling or coordination issues (Performance Expectations)